MINUTES OF THE JCM(DC) MEETING HELD ON 28/12/2012
JCM (DC) meeting was held
on 28/12/2012 at 11.00 A.M. in the Dak Bhavan under the chairpersonship of
Secretary (Posts). The following were present:-
Official
Side:-
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1.
Smt. Manjula Prashar, Secretary (Posts) - Chairperson.
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2. Ms. P. Gopinath,
Member(Technology)
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3. Sh. Kamleshwar
Prasad, Member (HRD)
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4. Ms. Yesodhara
Memon, Member (Personnel)
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5 Ms. Suneeta Trivedi,
Member (Planning)
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6. Ms. Kavery Banerjee, Member
(PLI)
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7. Sh. V.K. Tiwary, DDG(R&P)
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8. Sh. A. S. Prasad, DDG (FS)
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9. Sh. Tilak De, DDG (Estates)
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10. Sh. Alok Saxena, DDG (Estt)
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11. Sh. V.P. Singh, DDG(P)
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12. Sh. S.C. Barmma, DDG(IR)
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13. Sh. L. N. Sharma,DDG (Training)
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14. Ms. Smita Kumar, GM (SP&M)
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15. Sh. Arun Malik, Director (SR
& Legal)
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16. Sh. V.C. Kajla, Consultant
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Staff Side:-
1. Sh. K.V.
Sridharan Leader Staff Side
2. Sh. Giri
Raj Singh Secretary Staff Side
3. Sh. M.
Krishnan Member
DC
4. Sh. D.
Theagarajan Member DC
JCM
5. Sh. T.
Satyanarayana Member DC
6. Sh.
Ishwar Singh Dabas Member DC
JCM
7. Sh. T.N.
Rahate Member DC
8. Sh. P.
Suresh Member DC
9. Sh. P. Bhattarcharjee Member DC
The
chairperson welcomed all the members of staff side and the officers of the
Department in the meeting. Shri K.V. Sridharan, Leader, Staff Side
thanked the chairperson for convening the JCM meeting. Member(P) and
DDG(Estt) also welcomed the participants and informed that some of the items which
were pending in the Standing Committee meeting will not be discussed in this
meeting and only new items are being taken up. The staff side also
welcomed holding of two DCs meeting in the calendar year 2012, which is as per
DOPT guidelines. Thereafter the agenda items were taken up and after
discussions on each point, following decisions were taken:
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Sl. No.
of agenda item submitted by Staff Side
|
Agenda
Item
|
Decision
Taken
|
Action,
if any to be taken by
|
|
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1.
|
1.
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Grant of higher rate of HRA in
respect of offices situated in urban limits.
|
The Staff side was informed
that the process of allowing HRA is done as per instructions
issued by Department of Expenditure from time to time. The point raised
by staff side that every time, a proposal in respect of grant of higher rates
of HRA by the Circle, it is required that the same should be accompanied by
Establishment review figures. The official side clarified that
this is not required as per MOF rules. However, in case local
instructions have been issued from Directorate in this regard, the same
will be reviewed in consonance with MOF’s instructions.
|
Item closed
|
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2.
|
2.
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Recruitment through Staff Selection
Commission
|
Discussed and not agreed. It
was, however, informed that after the expiry of the contract with CMC, the
recruitment process will be reviewed again.
|
Item closed.
|
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3.
|
55
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Imposing unjustified conditions for
appearing IP Examination for the departmental quota vacancies.
.
|
It was informed that the
instructions will be reviewed.
|
DDG(P)
|
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4.
|
79
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Age relaxation to Ex servicemen in
the Departmental Examinations .
|
Discussed and not agreed to.
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Item closed.
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5.
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3.
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Grant of Flexi Working hours
– Case of bigger Cities
|
It was informed that this
recommendation of the 6th CPC was not accepted by the
government. Hence, the proposal cannot be agreed to at this stage.
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Item closed.
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6.
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10.
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Construction of new building at
Kodialbail HSG I SO in Mangalore Division, Karnataka Circle
|
It was informed that the matter has
been taken up with the Head of Circle concerned to intimate the present
status and submit the proposal which will be considered for inclusion in the
12th plan subject to availability of funds and approval of
EFC. It was also decided that CPMG will be addressed to create
facilities in the existing building which are urgently required. On
receipt of proposal, construction of new building will be considered.
|
DDG(Estates & MM)
|
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7.
|
45
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Construction of new departmental
building for Itanagar Head Post office.
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It was informed that the
construction of Itanagar SPO building will start within the next 15 days as
intimated by CPMG.
|
DDG( Estates & MM)
|
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8.
|
46
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Construction of Postal
Staff Quarters at Imphal
|
CPMG has intimated that
at present there is no requirement for construction of postal staff
quarters at Imphal.
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Item closed.
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9.
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11.
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Replacing Kerosene generators by
Diesel generators
|
Generator sets which have outlived
their lives can only be replaced.
|
DDG(Technology)
|
|
10.
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12
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Uniform application of incentive for
IMT work
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The proposal will be examined.
|
DDG(FS)
|
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11.
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21
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Enhancement of limit
for verification of withdrawals.
|
It was informed that
on introduction of CBS, the present provision of verification through SDI or
PRI(P) will be discontinued.
|
DDG(FS)
|
|
12.
|
24
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Recovery of huge amount being
interest Paid on PPF Account opened on Self name and also in the name of
Minors (i.e. on two accounts) prior to 06.12.2000 – case of Karnataka
Circle
|
It was informed that RBI authorities
have been requested to effect recovery of the amount from accounts standing
at SBI
|
DDG(FS)
|
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13.
|
14
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Non counting of Service rendered in
APS for MACP
|
It was explained that regular
service commences from the date of joining of a post in direct entry grade on
a regular basis either on Direct Recruitment post or on absorption /
re-employment. Therefore, the demand of staff side to count service
rendered in APS cannot be agreed to.
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Item closed.
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14.
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20
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MACP Anomalies – Injustice to
promotees under MACP scheme – request implementation of CAT Jodhpur
|
It was informed that regional PMG,
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Item closed.
|
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15.
|
101
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Fixation of pay of MTS (Group C
officials) who were granted ACP-I and ACP-II upgradations prior to 01.01.2006
consequent upon implementation of 6thCPC recommendation in the
light of Postal Directorate’s latest order no. 1-20/2008-PCC (Pt.) dtd.
18.07.2011.
|
It was decided that a report will be
called from Kerala and A.P. Circles and the issue will be examined.
|
DDG (Estt)
|
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16.
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34
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Grant of MACP promotions based on
length of service in each cadre
|
It was explained that the issue
raised by JCM is not justified.
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Item closed.
|
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17.
|
53
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Dies non period should also be taken
for reckoning of continuous service while granting ACP/MACP to officials:
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It was decided that a clarification
will be sought from DoPT and the issue will be examined in detail.
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DDG (Estt)
|
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18.
|
94
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MACP Scheme—its impact on the postal
employees.
|
It was explained that MACP scheme is
formulated by DOPT and its implementation is required to be done as per
DOPT’s guidelines which stipulate that promotions earned by virtue of
Departmental exams or limited Departmental Competition exams are to be
reckoned for the purpose of granting MACP. Hence, the demand of staff
side cannot be agreed to.
|
Item closed.
|
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19.
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123
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Implementation for CAT order of
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It was informed that regional PMG,
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Item closed.
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20.
|
129
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Gradation of MACP officials
transferred under Rule 38 of Volume IV.
|
Discussed and not agreed to as the
same is not provided for in the rules.
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Item closed.
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21.
|
16
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Non inclusion of School bag /rain
Coat for reimbursement under Children Education Allowance
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It was informed that Children
Education Allowance is required to be implemented as per DOPT instructions on
the subject, which do not provide for re-imbursement of bags, rain coats etc.
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Item closed.
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22.
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17
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Arbitrary recovery of Postage in
case of foreign articles returned due to non availability of service
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It was informed that the case will
be examined after calling details from all the Circles.
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DDG(IR)
|
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23.
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18
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Fixation of Pay for canteen
employees after Sixth CPC
|
It was informed that if there is a
typographic error in the order, the same will be corrected.
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DDG(P)
|
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24.
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19
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Clarification issued on encashment
of earned leave in connection with availing LTC– Payment of difference
|
It was decided that the DoPT’s
rulings on the subject will be circulated to all the Circles for taking
appropriate action.
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DDG(P)
|
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25.
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22
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Filling up of short term vacancies
in the newly introduced cadre of Postmaster
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DOPT has been addressed to allow the
Department to fill up the HSG I posts on the basis of old Recruitment Rules
till the time the Departments gets new RRs notified. As soon as
promotions are made action will be taken to fill up the posts of Postmaster
Gr.III.
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DDG(P)
|
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26.
|
37
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Filling up of the unfilled direct
recruitment vacancies kept under skeleton as per the screening committee
recommendation for the year 2006 to 2008.
|
The direct recruitment post not
cleared under the optimization scheme have been ordered to be abolished vide
order No. 25-12/2008-P.E.I dated 19/11/2012 (copy enclosed).
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Item closed.
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27.
|
42
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Abnormal delay in notifying HSG-I
Rectt. Rules.
|
It was explained that the proposal
is under process.
|
DDG(P)
|
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28.
|
43
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Abnormal delay in filling up of
vacant LSG, HSG II and HSG-I vacancies due to non-holding of DPCs in many
circles
|
It was explained that the proposal
is under process.
|
DDG(P)
|
|
29.
|
47
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Immediate filling up vacant Posts of
Chief PMGs, PMGS and DPS
|
It was assured that all the posts
will be filled up in the near future.
|
DDG(P)
|
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30.
|
51
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Denial of relaxed
standards to GDS in the appointment of Postal Assistants in the revised
recruitment rules - regarding.
|
The matter is being
examined.
|
DDG(P)
|
|
31.
|
57
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Sanctioning and filling up of
vacancies of Postmen and supervisory Postmen Posts
|
It was informed that necessary
instructions have been issued to all the Circles to fill up the posts by
30/06/2013.
|
DDG(P)
|
|
32.
|
75
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Special drive for residual vacancies
|
The Circles have been directed to
complete the exercise of filling up all the posts by 30/06/2013.
|
DDG(P)
|
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33.
|
77
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Framing of Recruitment Rules in
respect of Postal Assistants/Sorting Assistants in Department of
Posts.
|
It was informed that the revised RRs
in respect o PA, SA, PA(SBCO) already issued and the PA(CO) is under process.
|
DDG(P)
|
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34.
|
85
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Request for absorption of MTS
Temporary status officials as MTS in RMS units.
|
In case the GDS employees do not
become available for consideration for appointment as MTS, such vacancies
will have to be filled up as per the provisions contained in the Recruitment
Rules. The quota for casual labourers for appointment as MTS has
already been provided in the RRs whereby 25% of the vacancies will be filled
up by casual labourers. It is not possible to accede to the demand of
the Staff side.
|
Item closed.
|
|
35.
|
86
|
Promotion of Departmental
Lower Grade Officials to the cadre of PA/SA under the incentive
|
Discussed and not
agreed.
|
Item closed.
|
|
36.
|
100
|
Filling up of Multi Tasking Staff
vacancies for 2009-2010 in accordance with the latest Recruitment rules
|
The Circles concerned have been
directed to fill up the vacancies by 30/06/2013.
|
DDG(P)
|
|
37.
|
102
|
Immediately arrange for filling up
of vacant posts in the cadre of PACO & MTS in Circle Administrative
offices.
|
The RRs has been referred to
Ministry of Law for vetting. The Department will expedite the process
in consultation with Ministry of Law. As regards filling up of the
vacant posts, the Circles have been directed to complete this exercise by
30/06/2013.
|
DDG(P)
|
|
38.
|
106
|
Permit Circle office staff also to
appear in PSS Gr. ‘B’ examination without effecting the existing
benefits for them.
|
The feeder grade for PSS Gr.
’B’ in the cadre of ASPs / IPs. As per the provisions of RRs,
PA(CO)’s cannot be allowed to appear for PSS Gr. B exam, the existing channel
of promotions for PA(Co)’s have not been adversely affected.
|
Item closed.
|
|
39.
|
107
|
Promotion of OS to AD (Rectt.)
|
Action will be taken by Personnel
Division.
|
DDG(P)
|
|
40.
|
108
|
Grant of special pay to the SS in
Circle office.
|
Discussed but the grant of special
pay to the SS in Circle offices was not agreed to.
|
Item closed.
|
|
41.
|
117
|
Tenure in RMS Head Record
offices/Divisional offices
|
It was decided that the necessary
instructions will be issued to all the Circles.
|
CGM(MB&O)
|
|
42.
|
118
|
Non-filling of IPO post of Direct
recruits in J & K Circle
|
It was decided that SSC will be
requested to prefer J&K candidates for filling up the vacancies in
J&K Circle.
|
DDG(P)
|
|
43.
|
23
|
Short drawal of Grade Pay – In
case of Pharmacists in P&T Dispensary
|
It was informed that the suitable
instructions will be reiterated to all the Circles.
|
DDG (Estt)
|
|
44.
|
25
|
Irregular denial of family pension
to the physically handicapped ward of the deceased pensioner
|
It was informed that as per the
existing provisions of Pension Rules, married son / daughter is not eligible
for family pension even if they are handicapped. Only widow or divorcee
in case of daughters is eligible; there is no condition for age.
However, in future if the nodal Ministry changes the eligibility
condition, the same will be implemented in respect of Postal Pensioners as
well. However, the proposal will be referred to the nodal Ministry for
clarification.
|
DDG(Estt)
|
|
45.
|
28
|
Stepping of pay of the promotee
senior with direct recruited junior on or after 1.1.2006.
|
It was explained that when promotee
senior claims for stepping up with direct recruit junior, it is inherent that
the cadre contains the element of direct recruitment as otherwise there would
be no direct recruited junior. As decided, clarifications will be
issued to all the Circles by the Directorate.
|
DDG(Estt)
|
|
46.
|
49
|
Request to provide one time option
to the officials whose increment falls between Feb 2006 to June 2006
|
It was decided that any proposal if
referred to the Directorate, the same will be examined in consultation with
D/o Expenditure.
|
DDG (Estt)
|
|
47.
|
50
|
Date of next increment in revised
pay structure under Rule 10 of CCS (RP) Rules, 2008
|
It was explained that there was no
anomaly in this case. DOE’s orders regarding pay fixation under FR 22
(1) (a) (i) takes care of such situations.
|
Item closed.
|
|
48.
|
52
|
Recovery effected from Commutation
of pension from Postal pensioners who had proceeded on voluntary retirement
during the period from 1.1.2006 to 31.8.2008.
|
It was decided that the relevant
order of the DOPT (No.38-37/2008-PNPW(A) dated 10/12/2009), will be
re-circulated to all the Circles with necessary instructions in this regard.
|
DDG(Estt)/ ADG(Pension)
|
|
49.
|
54
|
Grant of Grade Pay of Rs. 1800 to
Group D/MTS who retired/expired from service after 31.08.2008 without having
been imparted training:
|
It was decided that the proposal
will be taken up with Department of Expenditure.
|
DDG(Estt)
|
|
50.
|
58
|
Fixing norms for Postmen work
|
(i) Regarding incentive for delivery
of Aadhar Cards etc., the proposal is under consideration.
(ii) The Committee will examine the
norms of Postmen work as decided in the Standing Committee meeting.
|
CGM(BD&MD)
DDG(Estt)
|
|
51.
|
60
|
Evolution of Norms of Group 'D'
|
Discussed and not agreed.
|
Item closed.
|
|
52.
|
68
|
Performing double duty by Postmen on
Double Duty Allowance Basis:-
|
Proposal will be examined.
|
DDG(Estt)
|
|
53.
|
69
|
Provisioning of 10% LR.
|
Proposal will be examined.
|
DDG(Estt)
|
|
54.
|
5.
|
Irregular commutation of LR
strength.
|
Proposal will be examined.
|
DDG(Estt)
|
|
55.
|
80
|
Engagement of Short Duty
Staff-Restriction of 60 hours per month.
|
Discussed and not agreed.
|
Item closed.
|
|
56.
|
87
|
Review if instructions on
engagements of casuallabourers in the light of the Guidelines on outsourcing.
|
It was explained that it is not
possible to restore casual labourers. The option is to out source.
|
Item closed.
|
|
57.
|
88
|
Revision of instructions issued to
merge the duties of outsourced casual labourers with the work of
Multi-Tasking Staff – regarding.
|
It was explained that it is not
possible to restore casual labourers. The option is to out source.
|
Item closed.
|
|
58.
|
30
|
Fixing standard operating procedures
and uniform code and rules for all Postal Training Centers.
|
It was decided that PTC Madurai will
be addressed and details will be obtained, examined and remedial action will
be taken, if required.
|
DDG (Training)
|
|
59.
|
48
|
Upgradation of pay as per sixth CPC
to Group ‘C’ cadre in response to Group ‘D’ Selected under blind
quota.
|
It was decided that a separate
training module for visually handicapped will be issued.
|
DDG(Training)
|
|
60.
|
31
|
Implementing online facility for all
Postal employees having General Provident Fund (GPF) Account to get information
regarding their GPF accounts directly from the internet:
|
It was informed that the proposal
will be considered after technology project is implemented.
|
DDG(FS)
|
|
61.
|
33
|
Discrimination in service condition
for eligibility to appear in Lower Grade official (LGO) promotional
examination.
|
Discussed and not agreed.
|
Item closed.
|
|
62.
|
39
|
Supply of updated Postal Manuals,
Volumes and Reference books to all offices
|
All the Divisions have been
addressed to update the volumes by 15th February, 2013.
After the corrections are made, updated volumes will be uploaded on the
website.
|
DDG(Estates & MM)
|
|
63.
|
56
|
Bifurcation of Bastar and Raigarh
divisions in Chattisgarh Circle
|
Proposal has been received and
is being examined.
|
DDG(Estt)
|
|
64.
|
128
|
Request for giving incentive for
booking & dispatch of Aadhar Speed Post Articles / bags at different UID
P2P Centers of
|
It was informed that the P2P Centres
receive data from UIDAI service and booked UIDAI article virtually in speed
net. The printed UIDAI letter contains Barcode No. of Speed Post
allotted to printer. No physical booking is involved in UIDAI
letters. The closing and dispatch of bags is done by staff.
However, the issue will be examined and comments from Circles having
P2P Centres will be called.
|
CGM (BD&MD)
|
|
65.
|
62
|
100% delivery of Mail
|
No specific instances have been
referred to and Mail Division do not have any information about punishment
being given on this account. However, details will be obtained,
examined and remedial action will be taken, if needed.
|
CGM(MB&O)
|
|
66.
|
76
|
Out Station Allowance for the
RMS staff working in sections
|
The proposal will be examined
in consultation with Ministry of Finance.
|
CGM(MB&O)
|
|
67.
|
78
|
Restoration of two advance
increments to the staff working on AMPC Mumbai, Chennai and be paid to the
staff working in
|
Discussed and not agreed.
|
Item closed.
|
|
68.
|
81
|
All National Speed
Post Hubs should be under the control of RMS Divisions.
|
Instructions have already been
issued by MB Division vide OM No. 6-5/2011-D dated 20/10/2011 that the issue
of administrative control over speed post hubs may be decided by the CPMG
concerned taking into account local needs, administrative convenience and
effective monitoring.
|
CGM(MB&O)
|
|
69.
|
82
|
Preparation of Due
Mail list(DML) and Memo of distribution of work
|
Suitable instructions will be issued
to the Circles regarding maintaining proper record of the Due Mail List and
Memo of Distribution of Work at mail offices. The concept of Due Mail List is
not applicable to Speed Post.
|
Item closed.
|
|
70.
|
83
|
Review of work load in
Business Office.
|
On account of shortage of staff,
some Circles might be using outsiders for opening/closing of bags and
sorting. Circles are being asked to fill up the vacancies in the RMS.
|
CGM (MB&O)
|
|
71.
|
89
|
Creation of MTS Posts to the tune of
vacant GDS MM Posts in RMS – regarding.
|
Discussed and not agreed.
|
Item closed.
|
|
72.
|
93
|
100 Multi Tasking Staff by
overtaking the services of Mailguards in RMS
|
It was explained to the Staff side
that this proposal may be taken up at Circle level.
|
Item closed.
|
|
73.
|
96
|
Providing Full bogie/SLR coach
accommodation for RMS Sections
|
It was informed that Member
(Traffic) of Railway Board has been requested vide Directorate DO letter No.
7-2/2012-D dated 27/08/2012 to advise the Zonal Railway authorities concerned
to make provision for the required accommodation for RMS transit sections in
the mail carrying trains based on the requirement furnished by the Circles.
Response from Railway Board is awaited.
|
CGM(MB&O)
|
|
74.
|
120
|
Transfer of officials from L2
offices to L1 offices
|
Suitable instructions have been
issued to all Circles. Matter relating to transfer in
|
CGM(MB&O)
|
|
75.
|
66
|
Incentive to Mail Overseers for
procuring RPLI Business:
|
It was informed that action has
already been taken and instructions issued. However, instructions will
be reiterated in this regard.
|
CGM(PLI)
|
|
76.
|
104
|
Issuance of clear instructions to
all CPMGs that in the city areas where Cos/ROs are situated, decentralization
of RPLI/PLI should not be done.
|
It was explained that instructions
have been issued to Circle Offices in this regard. However, instructions will
be reiterated.
|
CGM(PLI)
|
|
77.
|
105
|
Save century old centralized
Accounting office – DPLI office, Kolkata and ensure job security of the
staff of DPLI office, Kolkata.
|
The O/o DPLI, Kolkata has been
identified for computerization. The plan for computerization has been
discussed with all staff as well as union representatives. The extra man
power likely to arise due to computerization of DPLI Kolkata will be utilized
on some other productive work.
|
CGM (PLI)
|
|
78.
|
109
|
Reassignment of the DO PLI work and
suitable modification for procurement of PLI business and revision of PLI
incentive.
|
It was explained to the Staff side
that competition is very tough in insurance sector and we are witnessing a
trend of decrease in the bonus. Hence, no case exists for increasing
incentive.
|
Item closed.
|
|
79.
|
74
|
(i) Timely supply of uniform and
issue of Kit Card.
|
It was informed that all the CPMGs
have confirmed that uniform has been provided. Staff side did not agree
to this. They have been advised to send a list of Circles where uniform
has not been given for issuing instructions to them.
(ii) Issue of kit card is under
consideration.
|
DDG(Estates & MM)
DDG(Estates & MM)/Staff side.
|
|
80.
|
95
|
Evolving a scheme of social security
to the TS CLs and PTCS on the rolls for grant of financial aid who died in
mishap/ terrorist activities /dacoits .
|
Discussed and not agreed.
|
Item closed.
|
|
81.
|
113
|
Downgradation of HSG II AHRO post in
|
It was decided to call for a report
from
|
DDG(P)
|
|
82.
|
114
|
Release of arrears on a/c of messing
Incentives for J & K Circle.
|
The matter is under examination in
consultation with the Nodal Ministry / DoPT. We have sought
clarifications from the DoPT as to whether the arrears could be paid or
otherwise.
|
DDG(Estt)
|
|
83.
|
115
|
Payment of slightly higher rates of
Messing Incentives from April 2012 for J & K Circle:
|
It was explained that the officials
residing in the guarded accommodation are being paid a slightly higher rate
of Rs.25.50 per day then other central Government employees who are
getting @Rs.15.00/= per day only. There has not been any revision in
these rates from April, 2012. The matter is within the domain of
DoPT. The non-migrant officials living at their own homes/ outside
guarded are being paid Rs.15/= per day only.
|
Item closed.
|
|
84.
|
116
|
Open postal dispensary in the valley
as is existing in
|
No new postal dispensaries can be
opened now. Opening of new CGHS Dispensaries is under the domain of M/o
Health. The demand of the staff side will be taken up with M/o Health
for opening CGHS dispensaries in the Valley.
|
ADG(Medical) to issue a
letter. Thereafter, this item will be closed.
|
|
85.
|
124
|
Implementation of Judgment of
|
The judgement is specific to packers
of foreign post and the same cannot be extended to other categories
|
Item closed.
|
|
86.
|
125
|
Restoration of 1 post of Sorting
Assistant in JP-4 Section of RMS Jaipur Division.
|
It was explained that the proposal
may be taken up at the CPMG level.
|
Item closed.
|
|
87.
|
126
|
Redeployment of DSV Posts as Postmen
without reduction in the establishment.
|
It was decided that re-deployment
can be done and Circles can examine the proposal on case to case basis.
|
Item closed.
|
|
88.
|
127
|
Exemption from professional tax to
the Ex servicemen reemployed in the Department of Post.
|
Discussed and not agreed.
Professional taxes are imposed by the State Government and the same differs
from State to State. The Department has no role to play in this regard.
|
Item closed.
|
