MINUTES OF
MEETING OF JCM STANDING COMMITTEE HELD UNDER THE CHAIRPERSONSHIP OF MEMBER (P)
ON 18.12.2012.
D.G. Posts No.
6-03/2012-SR dated 3rd January, 2013.
Please find enclosed minutes of the above meeting held on 18.12.2012.
2.
It is requested o take necessary follow-up action urgently under intimation to
S Section.
Sd/-
(Arun Malik)
Director
(SR)
Department
of Posts
(SR
& Legal Cell)
MINUTES OF THE JCM STANDING COMMITTEE MEETING TO DISCUSS PENDING SUBJECTS
The
meeting of the JCM Standing Committee was held on 18/12/2012 at 1500 hrs.
in Dak Bhavan, under the chairpersonship of Member (P). The following
were present:-
Official
Side:-
1.
Ms. Yasodhara Memon, Member (P)
-
Chairperson
2.
Shri S.K. Sinha, CGM (MB&O)
3.
Ms. Kalpana Tiwari, CGM(BD&MD)
4.
Sh. Tilak De, DDG (Estates)
5.
Ms. Aindri Anurag, DDG(PO & CP)
6.
Sh. Alok Saxena, DDG (Establishment)
7.
Ms. Anju Nigam, DDG (Vigilance)
8.
Sh. Manish Sinha, DDG(PAF)
9.
Sh. A.K. Poddar, GM, PLI
10.
Sh. Satish Kumar, Director (FA)
11.
Sh. Raj Kumar, Director (Staff)
12.
Sh. Arun Malik, Director (SR)
13.
Sh. V.C. Kajla, Consultant
Staff Side:
1. Shri D.
Theagarajan
2.
Shri M. Krishnan
3.
Shri Giri Raj Singh
4.
Shri Ishwar Singh Dabas
5.
Shri T.N. Rahate
6.
Shri P. Suresh
7.
Shri T. Satyanarayana
The
Chairperson welcomed all the members and permitted to take up the agenda.
After detailed discussions on each item, the following decisions were taken:-
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Sl. No.
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Pending JCM (DC) Subjects
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Decision taken
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Action, if any, to be
taken by
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1.
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Cadre Restructuring
for all Non-Gazetted Group B & C cadres
|
It
was informed that the report of the committee is under consideration.
Proposal will be formulated by the Department. However, one round of
talks with the JCM members will be held before the proposal is firmed up.
|
DDG(
Estt)
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2.
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Creation
of System Administrators Cadre.
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It
was informed that the report of the committee is under consideration.
Proposal will be formulated by the Department. However, one round of
talks with the JCM members will be held before the proposal is firmed up.
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DDG
(Estt)
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3.
3 (1) to (15)
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Computation
of proper norms for work allotment to existing System Administrators and
grant of certain essential amenities.
|
Discussed. It was decided to drop this item.
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Item closed.
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4.
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Counting
of Special Allowance for pay fixation case of PO & RMS Accountants.
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The
proposal is under consideration of DOPT.
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DDG(Estt)
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5.
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Request for discontinuance of the practice
of obtaining fidelity / security bond from the employees handling cash.
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Secretary
(Posts) ordered that the security bonds may be continued for the time being॰
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Item closed.
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6.
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Protection
of pay of the defunct scale of PO & RMS Accountants who opted for general
line under Directorate letter No. 2-22/88 - PE I dt. 01.12.92.
|
The
issue was examined in consultation with IFW and it was revealed that even in
the case of Shri Natha Singh, the clarification was not implemented. The
issue of Shri Natha Singh has since been referred to Punjab Circle and
further action in the matter will be taken on receipt of compliance from
Punjab Circle on the observations raised by them.
|
DDG (Estt)
|
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7.
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Revision
of Cash Allowance to the SPMs handling cash in the absence of treasurer.
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The
proposal has been referred to DOPT and Department of Expenditure.
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DDG(Estt)
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8.
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Anomaly
in fixation of Pay in respect of the officials promoted on 01.01.96 under BCR
Scheme.
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The
proposal has been rejected by DOPT.
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Item
closed.
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9.
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Conveyance of cash with police escort- Problems
there on.
|
(a)
Revision of line
limits is being looked after by a committee of officers whose recommendations
are awaited.
(b)
Circle Heads have already been addressed to explore the possibilities of
providing security guards in the Post Offices in sensitive areas and take
appropriate action.
|
DDG(PO&CP)
Item closed.
|
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10.
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Ensuring
the standard of residential accommodation to the SPMs provided with attached
Quarters.
|
It
was informed providing of post attached quarters to Postmaster or Sub
Postmaster of a post office is a service condition due to the necessity of
ensuring continuous delivery of mail irrespective of external or physical
conditions, security of cash and valuables kept in the treasury etc.
Heads of Circles are empowered to decide about de-quarterization.
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Item
closed.
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11.
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Fixing Norms/ Time Factors to Postal Stores Depot;
Circle Stamp Depot & creation of establishment.
|
It
was explained that the committee is re-examining the matter.
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DDG
(Estates & MM)
|
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12.
|
Payment
of Special Allowance to the staff working on MPCMs.
|
Directorate
has already notified position to all Heads of Circles that the
re-introduction of MPCM allowance is not possible in view of the grant of
higher pay scale of Rs.4,000 – 6000/- as per the 5thCPC.
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Item
closed.
|
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13.
|
Stop
harassing staff on contributory factors for simple and flimsy reasons by misusing
the provision of ‘unbecoming of Government Servant’ deviating the ruling
contained in Volume III, FHB etc.
|
It
was made clear to the Staff side in the meetings on 10/12/1/2012 that it
would not be possible to issue any speaking order as each case needs to be
decided on its merits and further that the channels of appeal, petition and
review petition are also available to the official concerned.
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Item
closed.
|
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14.
|
Recovery of alleged overpayment of pay and
allowances to postman on account of fixation from the officials of Accounts
branches of HPOs
|
It
was informed that based on the judgement of CAT, speaking order has been
issued and there is no change in the stand taken by the Department.
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Item
closed.
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15.
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DRAWAL OF
PAY TO SENIOR BCR OFFICIALS IN HSG I POSTS AS THE PAY SCALES OF HSG II &
BCR IS ONE AND THE SAME & SETTLEMENT OF EARLIER OFFICIATING CASES OF
TAMILNADU, WEST BENGAL & OTHER CIRCLES AS ONE TIME MEASURE
|
Clarification
has already been issued to all concerned.
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Item
closed.
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16.
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Tenure posting of officials in Single
& Double Handed post offices – request to withdraw the conditions
|
Orders
have already been issued vide No.8-4/2005-Inv. dated 12/01/2012.
|
Item
closed.
|
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17.
|
Restriction in posting of SPM due to minor
penalties / CR entries.
|
Action
has already been taken.
|
Item
closed.
|
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18.
|
Allowing to appear in the Departmental
Exam like IPOs – case of physically handicapped officials
|
It was informed that the matter is
under consideration in consultation with Ministry of Social Justice, the
nodal ministry of notification of identification of posts for persons with
disabilities.
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DDG(P)
|
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19.
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Enhancement of Split Duty Allowance.
|
Action has already been taken.
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Item closed.
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20.
|
Transfer of all HSG I Posts to General
line
|
The proposal
has been taken up with UPSC.
|
DDG(P)
|
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21.
|
Payment of honorarium to supervisors &
Staff of Divisional offices for processing of PLI and RPLI proposals.
|
It
was informed that the case for removal of ceiling of Rs.4,000/- cannot be
agreed as it is within the purview of DOPT and Department of
Expenditure. The proposal of giving incentive may be taken up by the
Staff side with PLI Directorate afresh.
|
Item
closed.
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22.
|
Grant of
OTA/Excess Duty Allowance to the SPMs working in single/Double handed Post
offices.
|
Some
quarries have been received from DOPT. The matter is being taken up again
with them.
|
DDG(Estt)
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23.
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Counting the training period for benefits
of promotion under TBOP / BCR scheme
|
Department
of Legal Affairs has sought some clarifications. After obtaining the
information from the Circles the case will be examined in consultation with
Department of Legal Affairs.
|
DDG(
P)
|
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24.
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Holding
of examination for filling up to posts of AMM in MMS
|
The matter is being examined.
|
DDG(P)
|
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25.
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Holding
of DPC for filling up the posts of Deputy Manager MMS
|
DPC will be convened to fill up the posts.
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DDG(P)
|
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26.
|
Appointment
to the grade of Supdt. Stg. In RMS
|
It
was informed that posts will be located / identified in consultation with
Circles and will be filled after completing the procedural formalities.
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DDG(P)
|
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27.
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Acute
shortage of ‘C’ Bags.
|
The
proposal of procuring canvass bags will be examined subject to availability
of funds.
|
DDG(Estates
& MM)
|
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28.
|
Implementation
of recommendation of the 5th CPC with regard to payment of
cash handling allowance to treasurers and Asst. Teasurers in Post offices.
|
It
was informed that the proposal will be sent again to the Ministry of Finance
for consideration.
|
DDG (Estt)
|
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29.
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Allot 19%
Group B vacancies for General line and permit all Group C official in Postal,
RMS, Admn. and Postal A/Cs with minimum 20 years of service to appear in the
exam by dispensing with present reservation of posts to RMS & Admn.
Staff.
|
Elaborate
proposal will be submitted by the Staff side to Director (SR). The same
will be examined by the DDG(Estt) and DDG(P).
|
DDG(Estt)/
DDG(P) / Director(SR)
|
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30.
|
Anomaly
in the preparation of PA gradation list. Date of confirmation should not be taken
now and date of appointment be taken for construing seniority. Fixing
seniority based on the date of confirmation in unconstitutional and
discriminatory and dropping of confirmation examination.
|
It
was explained that the proposal is specific to Tamil Nadu Circle. They
has already been addressed.
|
Item
closed.
|
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31.
|
Relaxation
of educational qualification in respect of widow applicant for compassionate
appointment.
|
Clarification
received from the DOPT has already been circulated vide No.37-34/2009-SPB-I/C
dated 19/04/2012.
|
Item
closed.
|
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32.
|
Request
for correct identification of Speed Post Hubs.
|
It
was decided that joint visit (MM and Staff side) will be made to arrive at
confirmation of mail at Kurnool and Guntakul for deciding L1 / L2 issue.
|
CGM
(MB) and Staff Side.
|
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33.
|
Request
to extend the Station Tenure to Senior Manager Cadre in MMS.
|
Department
has already issued Rotational Transfer Guidelines vide letter
No.141-91/2012-SPB-II dated 02/04/2012 (Copy enclosed), which also cover MMS
cadre. On the basis of these guidelines, necessary information from all
the Circles will be called for shortly and further action will be taken in
consultation with MV Branch of the Department.
|
DDG(P)
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34.
|
Pay
protection to employees who seek transfer to a lower post under FR 15
(a)/transfer under Rule 38.
|
The proposal will be taken up by the Staff side directly with
DDG(PAF).
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Item closed.
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35.
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To fill
up the time scale Driver Post at MMS.
|
The
position was explained to the JCM Members.
|
Item
closed.
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36.
|
Construction
of Departmental Buildings for Postal Accounts Offices at Hyderabad,
Trivandrum and Patna.
|
It
was informed that the proposal will be considered for construction during the
12th Plan period subject to availability of funds and
approval of Expenditure Finance Committee.
|
DDG
(Estates & MM)
|
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37.
|
Problems
arisen subsequent on Centralization of Tax related work at HO in SB Branch.
|
It
was informed that e-filing is to be done by DDOs as per existing IT rules.
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Item
closed.
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38.
|
Posting
of in charge of BPC
|
Guidelines
have been issued to all Heads of Circles vide this office O.M.
No.16-10/2011-BD&MD dated 28/06/2012. Copy enclosed.
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Item
closed.
|
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39.
|
Irregularities
in the accounting procedure in Post Offices – case of Delhi Circle.
|
The
Head of the Circle is aware of this fact and on CPMG’s direction
approximately vouchers of more than 1.75 crores have been sanctioned.
All Units have been directed by the Circle to take necessary action to
liquidate this amount at the earliest. A weekly monitoring is being
done for liquidation of pending amount by the Circle.
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Item
closed.
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40.
|
Removal
of age limit for appearing in IPO exam.
|
Discussed
and not agreed.
|
Item
closed.
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41.
|
Providing
Security to cash overseers.
|
(a)
Revision of lane limits is being looked after by a committee of officers
whose recommendations are awaited.
(b)
Circle Heads have already been addressed to explore the possibilities of
providing security guards in the Post Offices in sensitive areas and take
appropriate action.
|
Since
the item is same as Item No.9, this item, i.e. Item No.41 is closed.
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42.
|
Weight
and size limit of express post parcels delivery of by Postmen.
|
Instructions
on the subject have been reiterated to all the Head of Circles vide letter
No. 14-06/2010-BD&MD dated 25/04/2012.
|
Item closed.
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