Wednesday, December 9, 2015


மாநிலச் சங்கத்தின் முயற்சிக்கு மேலும் ஒரு வெற்றி !
பாதிக்கப் பட்ட GDS  ஊழியர்களுக்கு இதனை  தெரிவிக்கவும் !
அந்தந்த  கோட்ட அதிகாரிகளை உடன் அணுகவும் !

நம்முடைய 26.3.2015 மாநிலம் தழுவிய வேலை நிறுத்தத்தின் ஒரு கோரிக்கை - 2011 முதல்  தீர்க்கப்படாமல் இருக்கும், ஒய்வு பெற்ற /இறந்து போன / பதவி உயர்வு பெற்ற / பணியில் இருந்து வெளியேறிய அனைத்து GDS  ஊழியர்களுக்கும் வழங்க வேண்டிய  SEVERANCE AMOUNT உடனடியாக வழங்கப்பட வேண்டும் என்பதே ஆகும் !.

GDS  ஊழியர்களுக்கு SDBS அறிமுகப்படுத்தப் பட்டதால்,  SEVERANCE AMOUNT வழங்குவதற்கான வழிகாட்டுதல்  பெற PFRDA வை  நாட வேண்டி இருந்தது.  இது குறித்து எந்த ஒரு நிர்வாகமும்  கவலை கொள்ளவில்லை. 

நம்முடைய  தமிழகம் தழுவிய வேலை நிறுத்தத்தின் பின்னர் நடவடிக்கை துவங்கப்பட்டது.  பின்னர்  இது குறித்து கடந்த 6.8.2015 அன்று நடைபெற்ற  RJCM  கூட்டத்தில்  நம்முடைய அஞ்சல் மூன்றின் மாநிலச் செயலர் இந்தப் பிரச்சினையை வைத்து பேசினார்.  நம்முடைய CPMG இதன் மீது உடன் நடவடிக்கை  எடுப்பதாக  உறுதி அளித்தார். இதனால் பிரச்சினை இல்லாத ,  தேங்கிக் கிடந்த 100 பேரின்  SEVERANCE தொகை  வழங்கப்பட்டது. 

மீதம் உள்ளவர்களின் பிரச்சினை தீர்வுக்கு வழிகாட்டு முறை தற்போது பெறப்பட்டுள்ளது . அதன் படி விரைவில்  தேங்கிக் கிடக்கும் அனைத்து CASE  களும்  SETTLE  செய்யப் படும் என்று  உறுதி அளிக்கப் பட்டுள்ளது. 

கீழே  பார்க்க  :  RJCM இல்  நாம் எழுப்பிய  பிரச்சினை  மற்றும்  அளிக்கப் பட்ட பதில்:- 
Subject No.79:-

          Nonpayment of severance amount, gratuity and EDGIS amounts to the GDS officials those who have retired/promoted/died on or after the year 2013, since enormous cases are pending for long.


So far 100 cases have been settled.  Remaining cases will also be settled in due course. As PFRDA has not issued guidelines so far, cases are pending.


கீழே  பார்க்க   SEVERANCE AMOUNT  SETTLE  செய்திட அளிக்கப் பட்ட வழிகாட்டு  நெறிகள் :-

Office of the General Manager,Postal Accounts & Finance
Tamilnadu Circle,Chennai-600 008

No.                  /SDBS/Genl.                                                                              Dt.7.12.2015
The Senior Supdt./Supdt. Of Post offices,RMS & Airmail sorting Divisions ,
Tamilnadu circle

Sub:Clarifications  on settlement of severance amount to all discharged/promoted/resigned / voluntarily retired and expired GDS-Reg.

Ref  : This office letter  No.3527 to 3576/SDBS/Genl.   Dt.26.11.2015

Following this office letter referred to above, some of the Divisions have raised doubts on some of the  key issues over phone . In order to clear some more doubts that may  arise in settlement  of  severance amount to all exit cases in  SDBS ,the following clarifications are issued for the guidance of  all Divisional Heads and  DDOs.

Doubts raised


Divisions have  to issue sanctions for settlement of severance amount accrued against the discharged/ promoted/ resigned/voluntarily retired/ expired GDS and instruct the DDOs to draw NIL bills.  

How the amount  is proposed  to be paid to the concerned GDS ?

a)    On submission of Nil bills by the DDOs for severance amount ,the amount shall be uploaded into the CRA system against PRANs of respective  GDS.

b)    The funds for such uploads shall be remitted to the Trustee bank by this office as being followed in monthly contribution uploads.

c)    All claim forms submitted (in Form-501,502 and 503 ) along with the KYC documents by  the GDS through the NL-CCs shall be forwarded to the NSDL  for further processing.

d)    On getting the approval from the NPS trust, the Trustee bank shall transfer the entitled amount to the subscribers bank accounts after apportioning the amount for investments in annuities as per the rules extant.

Hence ,No direct cash payment should be made by the DDOs under any circumstance


Doubts raised


How  the sanctions proposed to be  issued by the Divisions should be ?

Sanctions proposed to be issued by the Divisional Heads for settlement of severance for SDBS subscribers  is unique in way that while  all other payments sanctions would normally read as                 “ sanction is accorded  for the payment of …………”  followed with cash payments  where as the proposed sanction for severance amount  shall read as “ sanction is accorded  for  drawal of  Nil  bill for the following GDS …………” and  does not involve any  cash payment by the DDO.

In addition,the proposed sanction for settlement of severance amount for GDS enrolled under SDBS  would have an explicit alert to the DDOs as “No cash payment should be made from this sanction” besides stating that  “No severance amount has been authorised /paid for those GDS so far”  to whom the sanction is being issued.


For settling the severance amount as per severance amount , sanctions are being issued by the Divisions quoting the relevant ruling provisions.

What  ruling provisions have to be quoted in the proposed sanctions for settlement of severance amount to the GDS enrolled under SDBS on their exit ?

All decisions on SDBS are  arrived only on the basis of the Directorate orders No.6-11/ 2009-PE.II  dated 1.4.2011.

Severance amount accrued  upto 31.3.2011 for the GDS enrolled under SDBS who were subsequently promoted should be settled as per Para- 5  of the Directorate orders ibid while the same has to be settled to all other exit cases as per Para-27  (b)  of the Directorate orders ibid .

Doubts raised


Is it enough to submit severance amount calculation sheets only for those GDS whose claim papers have already been sent to the GM’s office ?

Severance amount calculation sheets should be submitted for all  exit cases as two lists one for those exit cases from 1.4.2011 to 30.11.2015 and another list for  those GDS who are going to be discharged from 1.12.2015 to 31.3.2016  without any linkage to the submission of claim forms by the GDS .

Hence all Divisional Heads should issue sanctions for all exit cases without waiting for the submission of claim forms by the GDS.


It was instructed to issue sanctions and prepare Nil bills 3 months in advance before the actual  discharge of the GDS. Does this 3 months mean
 3 calendar months or 3 months before the actual date of discharge

It may be reckoned as 3 months before the actual date of discharge.

Since the CRA system does not accept any upload after the date of discharge of the GDS,the Directorate has arranged for one time acceptance of severance uploads against all past discharged GDS besides instructing to stop drawal  and upload of contributions for the last three months preceding the date of discharge,the Divisional Heads are advised to initiate the proceedings to issue sanctions much before that so as the DDOs draw Nil bill and submit to this office 3 months in advance before the date of discharge of the GDS.

The modalities for the payment of the amount equivalent to the  Govt.contributions  for the last 3 months preceding the date of discharge shall be  intimated on receipt of further orders from the Directorate in this regard.

Doubts raised

Are the promoted/Resigned/ voluntarily retired/nominees of expired GDS who have completed only 10 years of service or less  eligible for severance amount ?

As per para- 3 (a) (iv) (1) and (iv) (2)  of  the Directorate orders No.6-11/ 2009-PE.II  dated 1.4.2011,severance amount  has to be calculated  for every completed year and month from the date of commencement of continuous of regular engagement till the time of enrolment under SDBS that is upto 31.3.2011 or 30.9.2013 depending upon the date of enrolment of the GDS under SDBS.

The  minimum/ maximum ceiling limit of  time/  amount  applicable for the severance amount scheme can not be extended  for SDBS.

Hence all GDS enrolled under  SDBS who have been promoted/resigned/voluntarily retired/expired after 1.4.2011 are entitled for severance amount in proportion to the completed period of service  as per the extant orders.


How to calculate the severance amount from 1.4.2011 onwards ?

It may be noted that SDBS is a replacement scheme for the existing severance amount scheme and drawal and upload of monthly Govt.contributions is equivalent to the payment of  severance amount to the GDS on a month to month basis .

All GDS who have been regularly appointed and enrolled under SDBS on 1.4.2011( on completion 1 year of regular service ) are eligible for severance amount upto 31.3.2011 only.

Those GDS who were regularly appointed  before 1.1.2011 ,who have not opted for enrolment  on 1.4.2011 but opted later for enrolment from 1.10.2013 under  SDBS following one more opportunity  given  by the  Department  are eligible for severance amount upto  30.9.2013 only.

Those GDS who were regularly appointed  on or  after 1.1.2011 are not eligible for any severance amount.

Doubts raised


Whether  the names of those GDS who are put-off duty now can be included in the severance amount calculation sheets  in case their date of discharge is nearing in three months ?

Yes, the names of those GDS who are put-off duty now can be included in the severance amount calculation sheets  in case their date of discharge is nearing in three months .

In case an administrative decision is taken to remove such GDS,the entire accumulations in SDBS PRAs including severance amount can be refunded into the Govt. account.

Action may be taken to speed up the administrative decision on such pending put-off duty cases under intimation to this office .


Are  the  removed GDS   eligible for any severance amount ?  and can the names of such removed GDS also be included in the sanction ?

No. The removed GDS are not eligible for any severance amount.The names of such removed GDS should not be included in the sanction.

The list of removed GDS has been called for by this office so as to deactivate their PRANs after getting  the refund of entire accumulations in their SDBS PRAs .

                                                                                             Senior Accounts Officer

No.                  /SDBS/Genl.                                                                              Dt. 7.12.2015

Copy to
1.    The  Chief Postmasters/Senior Postmasters/Postmasters and Head Record officers ,Tamilnadu circle for information and guidance.
2.    The Senior Accounts Officer (Budget) O/O The Chief Postmaster Postmaster General , Tamilnadu circle,Chennai-600 002 .
3.    The Senior Accounts Officers, O/O Postmasters General ,Chennai City,Central,Southern and Western Regions for information.
                                                                                                    Senior Accounts Officer