The DOPT has now clarified on this issue that in case of misplacement of School fee receipts, reimbursement may be allowed if the Government servant produces a duplicate receipt, duly authenticated by the school authorities.
This Clarification has been issued by DOPT in its Office Memorandum No.12011/07(i)/2011-Estt.(AL) dated 21.02.2012, along with other clarifications on the basis of doubts raised by Central Government Employees and various Ministries and Departments.
No.12011/07(i)/2011-Estt.(AL)
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel and Training
New Delhi, 21st February, 2012
OFFICE MEMORANDUM
Subject: Children Education Allowance – Clarification.
The undersigned is directed to refer to Department of Personnel & Training’s O.M. No.12011/03/2008—Estt.(Allowance) dated 2nd September, 2008, and subsequent clarifications issued from time to time on the subject cited above, and to state that various Ministries / Departments have been seeking clarifications on various aspects of the Children Education Allowance / Hostel Subsidy. The doubts raised by various authorities are clarified as under:
S.No. | Point of reference/doubts | Clarification |
1. | What constitute “Fee” as per para 1(c) of the O.M. dated 2/9/2008 and whether fee paid for extra-curricular activities to some other institute and reimbursement of, school bags, pen/pencils. etc., can be allowed? Is there any item-wise ceiling? | “Fee’ shall mean fee paid to the school in which the child is studying, directly by the parents/guardian for the items mentioned in para 1(e) of the O.M.dated 2/9/2008. Reimbursement of school bags, pens/pencils, etc., may not he allowed. There is no item-wise ceiling. |
2. | Whether reimbursement can be allowed in case the original receipts are misplaced and duplicate receipts are produced by the Government servant? | In case of misplacement of receipts given by the school/institution towards charges received from the parents/guardian, reimbursement may be allowed if the Government servant produces a duplicate receipt, duly authenticated by the school authorities. Receipts from private parties, other than the school, if misplaced shall not be , entertained, even if a duplicate receipt is produced. Original receipts from school authorities need not be attested / countersigned stamped by the school authorities. |
3. | Whether the Government servant is allowed to get 50% of the total amount subject to the overall annual ceiling in the first quarter and the remaining amount in third and or fourth quarter? | Reimbursement of 50% of the entitled amount for the academic year could be allowed in the first and/or second quarter and the remaining amount could be reimbursed in the third and/or fourth quarter. However,the entire entitled amount can be reimbursed in the last quarter. |
4. | It is provided that whenever the DA increases by 50% the CEA will increase by 25%. What shall be the date of effect of such enhancement? | Any enhancement in the ceiling of reimbursement per annum due to increase in DA by 50%, shall be applicable on pro-rata basis from the date of increase in DA, subject to actual expenditure during the quarter. |
Hindi version will follow.
sd/-
(Vibha G.Mishra)
Director
Tel:23092483
