REGIONAL
COUNCIL, JCM, STAFF SIDE
@D4,
POSTAL STAFF QUARTERS, TEYNAMPET, CHENNAI 600 018.
No.RJCM/1 dt.
29.07.2015
To
The Chief Postmaster General,
Tamilnadu Circle,
Chennai 600 002.
Respected Sir,
Sub:
Regional Council, JCM meeting notified
to be held on 06.08.2015 – Subjects thereof- Reg.
….
The under
mentioned item of subjects are proposed for discussions with the Administrative
side, during the ensuing meeting. Since the RJCM meeting is announced after
a long gap of more than three years, all the items mentioned therein may kindly
be entertained. Discussions may be held with, on the key issues and
action taken report may be given on the other issues, as done in the JCM
Departmental Council meetings. Relief, on duty, may kindly be granted
with, for the members of the RJCM, one
day in advance of the meeting, in order to facilitate the staff side to have consultations on the subjects within
ourselves, as envisaged in MHA OM No.8/1/64-JCA dt. 30.12.1966.
1. Request for furnishing action taken report on the
charter of demands submitted by the NFPE unions on 26.03.2015 one day Statewide
strike in Tamilnadu Circle.
2. Allotment of at least a small size room to the RJCM
Staff side in the recently vacated BSNL building adjacent to Anna Road HPO
premises or within the Anna Road HPO premises, as assured by the Administrative
side in the earlier RJCM meeting and as directed by the Secretary Posts under item 63 in the JCM Departmental Council meeting. Dt.
16.12.2014.
3. Request to initiate action to have a thorough review
on assessment of vacancies in PA cadre in all the Divisions, so as to fill up
all the difference in vacancies between the sanctioned and working strength
immediately. There is mismatch between the sanctioned and working strengths,
despite taken into account of the current year vacancies announced, screening
committee vacancies etc. For Eg. Namakkal, Kanchipuram, Chengalpattu,
Tiruvannamalai, Sivaganga, Kumbakonam, Mayiladuturai , Dindigul, Dharmapuri and
Salem East divisions. Item No.31 in JCM DC meeting dt. 16.12.2014. Request to
allow outsourcing as an interim measure to come over the acute shortage in
these Divisions.
4. Request to make conducive atmosphere and peaceful
working environment in Tamilnadu Circle in the interest of the service,
Department and staff by cancelling the orders of victimization as refd. in JCM
DC item no.84 meeting dt.16.12.2014. There is curbing of Trade union rights in
Southern Region and denial of permission even to conduct Dharna or
demonstration. Large scale trade union victimization unleashed for peaceful
demonstrations. Trade union notice boards removed in Dindigul Division
arbitrarily and office bearers are victimized. Trade union victimization
unleashed against the union office bearers of RMS unit who have visited
Ekkattuthangal parcel Hub. Large scale punishments imposed on PAO staff,
Chennai.
5. Request to stop fixing of unrealistic norms to the
indoor staff to procure RPLI policies, opening of Savings Bank Accounts, E-Posts,
IMO etc . Request to stop harassment of GDS by fixing unrealistic target in
procuring RPLI policies, securing Savings Bank Accounts, bringing duty
unofficially even during night hours/Sundays/Holidays. Threatening of officials
, by frequently calling them at R.O. to seek explanations, for non
adherence of targets, delivery performance, which is an unfair labour practice etc. especially in SR &
WR.
6. Request for settlement of CBS/CIS connected problems immediately. There is poor
bandwidth connectivity and the capacity of systems are very low and they could not even to cope up with the
capacity so as to install Windows 7 and Symantec Antivirus in many areas. Widows
7 loaded in many offices are reportedly
pirated. There is non uploading of 100% premium collections of PLI/RPLI into
NIC data, which resulted in enormous public complaints after migration to Mc
Camish. Request to engage outsourcing or outsourced agency for data entry as
per Departmental norms.
7. Request to withdraw Sunday/Holidy duties ordered
regularly in the name of Speed Delivery, delivery of
e-commerce
articles etc, preventing the legitimate
weekly rest and preventing the staff from discharging their religious duties.
This is totally inhuman, against human/religious rights and anti labour
practice as envisaged in ID Act 1947. Our Dept. is not declared as 24x7 working
environment as Railways, Transports, Hospitals etc. and no privilege is given
to our staff, as in case of the above said Departments. Though Secretary
Post assured under item no. 76 of JCM DC meeting dt.16.12.2014, Sunday/Holiday
duty is ordered as a regular measure in Tamilnadu Circle and now the area is
widened.
8. Request to take action to replace outdated
Computers/peripherals affecting the quality of service provided to the
customers. Though reports obtained region wise for condemning the worn
out/outdated systems/peripherals since 2013, nothing happened till time. Staff
are facing poor network capabilities and Bandwidth also. User credential
problems will be a big threat in working CBS/CIS environment, since we are
dealing with day to day deputations on each and every office.
9. In ordinate
delay in releasing of the LGO to P.A. examination results for 2014. This is
pending for more than a year from the
date of notification and more than 8 months from the date of examination and
even there is no Court case is pending on this . Further , request to declare
the vacancies of the respective examination, as and when notification is
issued.
10. Request to fill up of all the LSG vacancies by giving
promotions to the eligible officials notionally from the actual date by which
they are due for promotions against the vacancies arised . Further, as per the revised HSG I rectt.
rules, all the HSG I posts are needed to be filled with HSG-II
officials with prescribed qualifying service and the remaining unfilled posts
are to be operated at the level of HSG-II. By this process, there is no need to
keep any post vacant in the name of dearth of qualified hands. It is requested
to fill up all the HSG-I and HSG-II Posts and the chain vacancies arising in
LSG may be filled without any loss of time. All the chain of vacancies in
HSG-I, HSG-II, LSG may be filled up by
convening DPCs and all the PA vacancies
arising out of this promotion process may be filled up. Similar is case
of PM Grade II vacancies. The Fast track LSG officials opted for PM
Grade I are still working in PM Grade I
and there are more PM Grade II vacancies are kept unfilled.
11. Request to
review unmindful redeployment of GDSV posts, against Directorate orders, in
Tamilnadu and to restore the same
immediately. In many Divisions, recent statistics are taken, when there is no
smaller denomination stamps supplied by the Department in the recent past.
Further the stamp vending work has to be undertaken by the counter P.A.s who
are already over working due to shortage of staff, bearing various un-normed BD
item of works etc. This will also hamper
the other transactions at the counter, when a customer for other purposes has
to wait in queue restlessly .
12. Request to
process the pending Rule 38 transfer
cases in linking with Annual Direct Recruitment. This has not been done in the
year 2014, which resulted in abnormal pendency of transfer requests. Now the
notification is issued for Direct recruitment through SSC. As per the rules
laid down on this subject under Vol. IV and subsequent GIO, the process of rule
38 is to be completed before chalking out
the ADR for rectt. to a particular year and vacancy in PA cadre is to be
assessed by taking into account the Rule
38 transfers. Further , it is requested that, the communal vacancies may be
adjusted during annual recruitment & adjustment of Rule 38 transfer
requests, instead of adjusting the same, on case to case basis.
13. Request to
settle the long pending peripheral HRA
cases of Tambaram, Chennai City South,
Salem West, Salem East, Srirangam and Dharmapuri Divisions. Further request to draw higher rate of HRA to
the places comes under the urban agglomeration of Greater Chennai City
(Metropolitan area) and other cities like Madurai/Coimbatore/Trichy areas,
based on the Census 2011 declaration.
14. Request to
settle the long pending stepping up of pay of the promotee seniors with direct
recruited juniors appointed on or after 01.01.2006 cases. Moreover, fixation of pay cases of several
postman staff are also pending in many Divisions . For eg. Cases of Pudukkottai,
Tiruvannamalai , Chengalpattu, Chennai City South Divisions etc. These
cases are reportedly pending with CIFA, as replied by the R.O. , CCR.
15. Request to redraw all the officials, those who are
working beyond their prescribed tenures in sensitive post such as staff, stock
vigilance etc. in Divisional offices, Regional/Circle offices, as per CVC
guidelines. For eg. officials positioned in D.O.s
in decade and above long period
in Tambaram, Dharmapuri Divisions
etc. A thorough review is requested in all Divisions throughout the Circle.
16. Request to
review the abnormal deputations and frequent trainings for WCTCs in the acute
shortage scenario. This affects the
normal services badly. In each and every
Division, local training centre are opened and officials are deputed on daily
basis, just to cater the need of WCTCs. The officials are deputed again and
again for the same training modules. When CBS is introduced, officials are deputed
for Sanchay post modules again, just to fill up the seats in WCTCs.
17. During acute shortage and over burdened working
scenario, and while we are in transition
period and attending innumerous addl. Duties in the name of BD activity, the officials are harassed in many
Divisions for any petty lapses/ honest errors/ pending
works, without minding the extenuating circumstances. This is a regular feature in many Divisions
and Appellate Authorities also in the habit of enhancing the punishments in the
name of review, even in the cases of petty and
honest errors. This happened in Central and Southern Region which causes
concern. Even sincere officials, having
good record of service in their past, got anguished and several officials quit
the services under VR. Hence this aspect
may kindly be reviewed with suitable remedial action.
18. Request to stop attempts of the administration to
frame innocent officials in SB frauds committed by MPKBY/SAS Agents attached to
Namakkal HO. Though there is categorical admission by the agents, the Local
administration, instead of taking action to confiscate the properties of the agents which may worth to
80 to 90 lakhs as per Rule 18 of PO
SB General Rules, 1981, the innocent
officials are threatened with for
recovery of the defrauded amounts. This raises suspicious ends. A kind review
is requested in this case, so as to confiscate the property, for which trade union has already
supplied the recorded details to all the
authorities concerned.
19. Request for periodical maintenance of staff
quarters. This was not attended to for
years-to-gether in several areas like
Teynampet, Anna Nagar, Royapettah etc.
Proposal may be taken up to replace the
sewage pipe lines, water pipe
lines in many areas , which were laid
for long back. Proposal is also
requested for replacing cement floorings
into tiles, colour washing , cleaning of
bushes etc. Agency services may be engaged for attending day to day complaints.
20. As per BD Dte No.16-10/2000-BDD dt. 16.1.2000
Supervisory official should be posted based on the revenue generated at the
BPCs, since Contract labourers are engaged and
there is every possibility of emanating
malpractices there . They are
meant for the purpose of accounting, depositing of revenue, payment, data
maintenance and supervision. But instead of entrusting this work to the
IPs/ASPs in major BPCs such as Chennai GPO, Anna Nagar etc. the Accountants of
the office are squeezed to attend this work in addition. If any fraud occurs,
they will be fixed as scapegoats and recovery
will be imposed. This should be stopped and suitable action should be
taken in accordance with the Dte. guidelines. Further, the provision of
incentive to the postal staff, out of
commission earned under business package is also denied by the GPO
administration. Though instructed vide SR/19-88/110-RJCM dt. 20.10.2011 by the CPMG, TN.
21. Non drawal of revised wages/DA and nonpayment of arrears from 1.1.2006 to all full time /partime
Casual Labourers and nonpayment of weekly off
in Tamilnadu Circ-le, though ordered by Dte. in No. 2-53/2011-PCC
dt.22.1.2015 . They are eligible for weekly off, as per Dte. lr No.45-60/88-SPB I dt. 7.7.88 for six
days continuous work, This was reiterated by CPMG, TN in lr. No.REP/84-1/89 dt. 19.4.1990.
Divisional Heads are denying their rights on the plea that there is no casual
labourer working under their control, despite of issuance of orders by CPMG, TN
in No. REP/84-73/11(pt) dt 8.8.13, confirming Dte. lr. No. 65-24/88-SPB I dt.
17.5.1989.
22. Irregular fixation of TRCA to several BPMs in
Kumbakonam Division, Second TRCA of 1600-40-2400 was fixed for them before
implementation of Natarajamurthy Committee recommendations. Then it was reduced
to the lower stage of Rs.2745-50-4245 after implementation of this Committee
report, which is contrary to the
Dte. Memo. No. 5-1/07-WS-I dt. 16.7.12. Though this issue
was taken up by several times, this order was misconstrued and the case was
negatively closed.
23. Inhuman attitude and harassment of officials by
the Sr. PM, Erode, erratically, which is
reported to PMG, WR in several occasions. Request to make a thorough enquiry on
the complaints made and to take suitable remedial action to maintain conducive
atmosphere and working environment.
24. Request to
stop ordering of Combination of duty/beats to ensure proper timely public
services.
With the introduction of new services like Amazon and
other online trading services having heavy unwieldy parcels, engaging the
delivery staff for canvassing new schemes introduced like SSA etc., ever
increasing number of multi-storied building resulting in vertical expansion of
the beats that are not included in the distance covered and many new avenues
and ventures like promotion of philately accounts, promoting the same amongst
school children, collection of data/information in the prescribed forms from
the Old Age Pension beneficiaries, etc have added to the workload of the
postmen staff. Apart from performing the delivery of postal articles
with very high percentage everyday that is being keenly monitored by the
administration, the nature of duty for delivery staff has become multi-facial
and many folded involving marketing skills, canvassing abilities, liaising with
important sections of the society. But all these new additions are
not taken into account when the justification for delivery staff is
made. It is further pointed out though the administration claims a
major dip in the mails traffic, the fact remains that the mails traffic has
been steadily increasing as submitted by our DOP before the
7th CPC. Under these circumstances, it is requested that the
regular ordering of combination of duty for delivery staff may be
stopped. To rub salt to the wound, it is unfair and unjust to order
combination of beats in offices where single batch system had been
introduced. It is pertinent to note that almost all offices have
been brought under single batch system. This combination of beats
result not only in addition of work load of an additional beat but also the
postman is forced to travel extra to cover the distance. And amidst
the ever present traffic snarls and congestion, the covering of extra distance
have become a menace. Hence, it is requested not to order Combination of
duty/beats and the vacancies of the postman cadre may either be filled up early
or substitutes arrangements may be made to tide over the crisis.
25. Request for assessing the requirements to cater to
the needs of delivery staff engaged in delivery of Amazon & other online
products.
While welcoming the move of the administration in
entering into a tie-up with establishments like Amazon and other
online consumer service providers in order to boost the revenue
generation, this Circle union would like to request the administration to have
a proper survey in this area by assessing the needs and requirements of the
offices in such new ventures and to improve the infrastructure to ensure smooth
handling of such huge, heavy and unwieldy parcels and delivery of the same on
the same day. The transportation and adequate specialized man power
exclusively for this purpose requires our immediate
attention. Hence, it is requested that action may be taken on war
footing to assess the needs of such services and to provide the same at once to
ensure that such valued customers continue to utilize our services
happily.
26. Request to review the administrative orders for
asking the delivery staff to enter the office of posting and name &
address of the addressee in the delivery slip for RLs & SPAs in
Chennai City Region:
Hitherto, the O/O posting and Name & address
were entered in the system by the clerical staff in the delivery slip for
accountable articles. The rules envisage that too and hence the postman
module had also been set to enter those items mandatorily by the postal
assistant. With an idea to send the delivery out early and to avoid
delay in the same, it is recently ordered by the Regional Administration of
Chennai City Region that the practice to be dispensed with and the blank
columns in the delivery slip like O/O posting and Name & address of the
addressee to be filled up by the postmen staff manually. But, the
time taken for writing those on the delivery slip by them is more than that of entering
them in the system by the P.As defying the intention of the administration in
saving time to send out delivery early. Hence, it is requested that
this impractical order may be withdrawn and status-quo-ante may be ensured.
27. Exhausting the Dovetailed list candidates of Chennai
City North Division by promoting them to GDS cadre by filling up of Vacancies
so that their services could be utilized in the leave or otherwise vacancies of
Postman at Chennai GPO and other Post offices too.
28. Filling up of vacant posts of Sorting Postman and
Cash Overseer. There are many vacancies
in existence in all the divisions in sorting postman and cash overseer posts
that require to be filled up at once.
Some posts are kept as skeleton and others are manned by existing
postman staff that in turn creates further vacancies in the postman cadre. Hence, early action is requested to fill up
all vacant Sorting PM and Cash overseers posts without further delay.
29. Request for dispensing with the oral ordering of
reduction of staff during the visits of officers without following the norms of
periodical establishment review. It has become the order of the day presently
that the posts of many offices are orally ordered to be reduced during the
visits of officers. On all such
occasions the officers are influenced by the traffic available for the day of
their visit. In this connection, it is
reiterated that the norms of periodical review is given a go-by and instant and
on the spot oral orders have become the regular practice being followed
now. Hence, it is requested that the
same may be dispensed with.
30. Shifting of Madurai PSD to the ground floor as
observed and ordered by Chief PMG from the present fourth floor that causes
untold miseries to the MTS staff who have to bear the brunt of carrying
hundreds of bags/packets up and down using stairs as the lift is also not
working.
This issue is engaging the attention of staff side as
well the administration for so long. The
ground floor ear-marked for the PSD in the present building when it was shifted
from Tiruparangundram was not given to us owing to stiff resistance by MMS rest
room beneficiaries. As a result, for the
past so many years, the MTS of Madurai PSD have to carry manually everyday
using the stairs hundreds of bags received and despatched to and from the ground
and fourth floors where the PSD is housed now.
Apart from bags, huge-sized packets of stationeries have also to be
handled and carried. To add to the fire,
the lift is also not functioning for the past so many years. During the visit, the Chief PMG has
personally observed the owes of the MTS employees and ordered to shift it at
once to the ground floor by vacating the MMS rest room to the upstairs. Till a pakka building is constructed in the
available space in the ground floor, this arrangement ordered by the Chief PMG
may please be implemented without any delay taking into account the plight and
owes of the MTS employees majority of whom are above 50 years.
31 Request for intervention to desist from harassment
meted out to postal officials in general and Postman and GDS staff in
particular: While our employees are
whole-heartedly prepared to extend the fullest cooperation in all the
endeavours of the department to generate more revenue, we would like to point
out that flexing the muscles and twisting-the arms methods adopted by that
result in harassment of employees will not yield desired results. Motivating the work force and encouraging and
honouring the hard work and contribution by the administrators would go a long
way in meeting the targets rather than stern and stiff approach. In many divisions, the group officers take
the atmosphere to their advantage and harass the officials by veiled threats
and warnings. There are instances where
the Sub divisional officers make women employees travel a long distance to come
to the D.O or R.O. to meet them after working hours. This is clear violations of not only human
rights but may result in sexual
harassment too. None granting of paid
leaves to GDS employees, denying the service benefits to the departmental staff
in one way or other are not stray cases reported by the aggrieved
employees. Hence, it is urged that the
hitherto adopted methods of twisting the arms may be stopped and the method of
motivation and encouragement may be adopted.
32.Inordinate delay in settling the
retirement benefits to the retired officials especially in Western Region.
It is
reported that the retirement benefits like DCRG and commutation that are
usually handed over to the retiring employee within a couple of days of retirement
if not on the day of retirement itself are presently getting unduly
delayed. To cite a case, Sri. R.
Palanisamy, Cash Overseer, CBE HO who retired on 30.6.15 on superannuation had
to wait till 22.7.15 to get the papers.
Another case, i.e. Sri.Velusamy, PM, CBE HO, who retired on 30.6.15 is
yet to get the settlements. These are not stray cases, but just to quote the
state of affairs prevailing. Efforts may
be taken to ensure early settlement of retirement benefits without any delay.
33. Request for provision of Departmental Canteen in
Major offices.
There are many bigger Post offices and RMS offices and
certain departmental buildings house post office, administrative office and RMS
office in one and the same complex where more than 200 employees work. The
norms of opening of departmental canteen are fulfilled in
these buildings with adequate number of employees
working in the same building. In order to facilitate the cost effective
food to the employees where the ‘no loss-no profit’ concept is adopted, the
departmental canteens may be started.
Early action in this matter is highly solicited.
34. Request to expedite action to build departmental
buildings in our vacant land available at Kilpauk, Abibullah Road in T. Nagar
in Chennai, Munichalai Road and Arasaradi in Madurai and other sites to use for
our department purpose to reduce costs by preventing huge sums being paid as
rents.
35. Request to initiate action to prevent damage to our
image and reputation arising out of imaginary, fictitious and fraudulent
companies availing our valued COD facility.
It is upsetting to note that many fictitious and
fraudulent companies utilize our valued COD service to deceive and cheat
gullible customers. The administration
has rightly called for information regarding such acts and to collect
complaints from public and to forward to them for corrective measures. Early preventive action is the need of the
hour. It is further reported that to
deliver such articles bringing the delivery staff on duty on Sundays and
holidays invite wrath from the work force and public alike. A thorough review over this matter is
required.
36.Request for appointing a Doctor in the vacant post at
Tirunelveli dispensary. There are two Doctor posts in Tirunelveli
dispensary. One post is vacant. If the available doctor goes on leave, the
work comes to a standstill resulting in innumerable difficulties to the
patients. Hence needy action may be
taken at once to fill up the vacancy.
37. Request to
supply umbrellas and chappals to all Postman and MTS / eligible GDS officials,
since the rainy season is fast approaching.
38. Request to provide insurance facility to CO/HPM/Stg PM for
conveyance of heavy cash remittance between offices and there is no police escort provided on many occasions .
39. Request to take immediate action to construct a new buildings for
Pondicherry divisional office and Saram
P.O. in the available site.
40. When the
postman staff decline their promotion to the post of CO/MO/HPM/STG PM , their request were rejected
by the authorities. But as per the basic
rules, there is every right to deny their promotions. This is in practice in
other cadres viz. . PA IP, ASP
and
even SPs. Hence this should be allowed.
41. Request to cancel the FR 17(A) imposed on the
officials of Pondicherry Division in connection with the strike on 19.08.2013
and 20.08.2013, since there is no incitement, instances of violence and
sabotage in that case.
As per Directorate instruction contained in Member (P)
letter no 8-27/97-SR(pt) dated 23.06.1998 and letter no 8.1-2001- SR dated
07.02.2001 and vide Directorate letter No.08/15/2011- SR dated 09/01/2012 it has been categorically stated that
FR-17–A can be imposed only in cases of
incitement , instances of violence and sabotage etc. The same instructions have
also been communicated. No such incident
happened during the two das strike on 19/08/2013 & 20/08/2013. Further as
clarified vide DOPT OM 40.10/1(5)90/ESTT(B) dated 01.05.1991 and Directorate’s
D.O letter number 8 27/97-SR dated31.12.97 the principle of “No work no pay” is
mandatory for the period of strike. However the provision of Rule FR 17(a) in
respect of Departmental Employees and
Rule19 of ED (conduct and service ) Rules, 1964 in respect of EDAs may be
invoked only in cases incitement, instances of violence, sabotage etc. The
department is following the above instruction in the matter of treating the
strike period and strike situation.
42. Request to
supply new poly propylene bags. In our
circle, the bags using in RMS & Post offices are completely in damaged and
looks in bad condition. Hence, kindly
arrange to supply new poly propylene bags.
43. Request to install invertors in small Post
offices and RMS in our circle.
The cost of the invertors and maintenance compare to the
small generators is very less. No need
to spend money for every time to purchase diesel and periodical
maintenance. As a trial basis request to
install invertors
in one or two offices in Chennai eg: Egmore RMS and
Egmore RS TMO. If it is successful,
then it may be installed in other small RMS & Post offices and also compare
the cost difference.
44. Request to remove false –ceiling in CCRC, Anna Road
Stg .
At the time of introduction of MNOP at CCRC Anna Road
Stg, the full office is completely air conditioned for that the false ceiling
was laid. Now, the air condition was removed in CCRC, but the false ceiling is
not removed. It gives sultry
condition. Hence the false ceiling may be removed and ceiling fans may be fixed.
45. Request to allot funds for Training . In most of the
postal and RMS offices, the officials are compelled to under go training at PTC Madurai/ WCTCs. The are granted with advance only
and the bills are not yet cleared
everywhere, especially in Chennai
Sorting Division. .
46.. Disparity in salary reported in RMS units for the
newly appointed SA s. In Chennai Sorting division, the candidates who
are selected for SA cadre have been given monthly salary as admissible before
undergoing the Induction training. But in MA Division, the selected candidates
have been given remuneration @ Rs.23.40/- per hour. It is irregular and the disparity may be rectified.
47. Request to provide Rest-rooms and dining rooms in RMS
offices. In RMS offices, the staff are
working round the clock. But they do
not have proper rest room and dining room. Hence, kindly ensure rest room and dining
room in all the RMS offices.
48. Request to promote LSG Accountants to HSG II grade. The
PO & RMS examination is common for Postal and RMS staffs. The qualified Accountants working in RMS
side, they got promotion upto LSG cadre only. After introduction of HSG Rectt.
rules 2013, there is no separate distinction
between Accounts and General line in HSG II cadre. Hence all the
erstwhile HSG II posts in Accounts line may be filled with, from either way and
promotions may be granted with, to the eligible officials.
49. Request to
withdraw ASPs/IPOs from operative units
in RMS offices. In our circle, lot of
shortage in ASPs/IPOs cadre at sensitive units like Postal side. But in RMS office operative side, the
ASP/IPOs are working like a
supervisor. In most of the units
already Head Sorting Assistants and Supervisors are monitoring the day to day
works. Hence, there is no need of
ASP/IPOs in the operative units in RMS offices.
They may be utilized in the
vacant places of Postal side.
50. Request to repair hoist in Park Town Stg . In Park Town Sorting office, the hoist
available is not working for a long period.
It is very difficult to lift the bags.
Hence, it is request to repair the hoist immediately.
51. Request to fill-up all the GDS vacancies in RMS
units. Before recruiting the GDS from the open quota, kindly consider the dovetailed list as per
the court orders and fill up all the GDS vacant posts.
52. Request to extend welfare measure to the Mail peons
of CMMS/DMMS. The Mail peons who are
working in CMMS/DMMS have no security to their life. If any accidents occurs,
they will not get any benefits to their families. Hence, it is requested to make necessary arrangements
for insurance to their life.
53. Filling up of vacant MTS posts in various divisions
with the staff of APSO and Chennai sorting Division. There are more vacancies
of MTS posts in various divisions in our Postal wing. In some divisions due to non-availability of
Casual Labourers, the vacant post of MTS
are transferred to open quota. In this
connections we request to kindly fill up the MTS vacant
posts by selecting the senior most TSCL staff of Chennai Sorting Division and
APSO as one time measure.
54. Requent to Grant night duty rest to the TSCL
officials. At present the TSCL staffs,
who are working in the night sets in the substitute (vacant) place of MTS. But they are denied to avail night duty
rest. Hence, it is request to grant to
avail night duty rest to the TSCL staff, as like other MTS officials.
55. Request to
arrange Mail guards in T-4 section . Our department decided to operate Chennai
to Rameswaram and Rameswaram to Chennai
vice versa from 28.07.2015 onwards.
From Chennai to Trichy T-31 section with mail agent and from Trichy to
Rameswaram T-4 section with mail guard.
Now, it is learnt that T-4 section is
also runs with Mail agent. It is not correct and also in violation of the agreement with the then
PMG. Hence, it is requested to issue
necessary orders to post mail guards in T-4 section.
56. Request to fill-up the vacant GDS place. Most of the GDS are promoted as MTS. Hence, the GDS posts in all units are kept
vacant and works at operative units manned with much more difficulties. Hence
it is requested to permit to utilize outsiders in the place of vacant GDS until
the GDS recruitment.
57. Request not to disturb Chennai MMS work shop. It is proposed to construct the AMPC
building at MMS Chennai premises. The
workshop in the MMS is especially constructed for the purpose of repairing the
vehicles with all the facilities. Hence,
it is requested to implement the AMPC process, without any disturbance to the
MMS workshop.
58. Request to maintain rest houses. Most of the rest houses available in our Circle
are not in good condition and requires some repairs. Hence it is requested to maintain properly
and fill-up care taker post in all the
rest houses.
59. Request to consider Rule-38 transfers in RMS units. Some
of the officials are applied for Rule-38 transfer and eagerly waiting for their
transfers. Hence, it is request to
consider the Rule-38 transfer genuine cases as earliest. The waiting list numbers should be intimated
to the concerned officials.
60. Request to paint RMS buildings. Most of the RMS offices are not painted for
more than five years. Hence it is
requested to paint the RMS offices at least once in three years .
61. Request to replace old Computer/peripherals in RMS
units. In our circle, most of the peripherals available in RMS offices are
supplied for long back. Hence, it is requested to kindly replace the
old computers/peripherals.
62. Request for compensating the extra work hours put in
official of CBS implemented offices . On introduction of CBS in various
offices, the staffs are put into intolerable hardship on day to day basis with
no respite in sight in the near future. The officials of these offices are
forced to stay in office after office working hours in order to complete the
CBS verification. Request for finding way and means to end the endless travails
meted to officials in CBS offices. The
plight of the women employees is ineffable and RISK fraught especially when
they are to return to home in the late hours. Apart from, becoming totally
indifferent to their domestic chores including child care, their vulnerability
to the undesirable incidents either while working alone in the office in
isolation or on the way back to home in odd hours are to be borne in consideration
and remedy found on a war - foot basis.
63. Non Payment of
DCRG in one lump sum to the eligible cases. The practice of withholding the
part of eligible DCRG to the retired officials or the nominee of the of the
deceased employee still continue in all cases. As per the DOPT orders in
20/16/1998-P&PW (F) dated 19th February, 2013, withholding of 10 % of DCGR
is required to be done only in respect of official in whose cases the clearance
are to be given clearance from Directorate of Estates. It is further reiterated
that except for adjusting the outstanding dues towards Govt. accommodation,
DCRG cannot be withheld for whatsoever other reason be. Request to take action
on this .
64. Request for
devising the eligibility criterions by the competent authority, duly
circulating the same amongst the officials and enable to confirm their
eligibility before proceeding to PTC and contest in the event of deviation. Request for allocation of seats and deputing
the officials well in advance to make them prepared for the training on prior
hand.
65. Non grant of financial upgradation to MACP III for
declining to join the postmaster Grade I on getting qualified . The officials who are given MACP III up
gradation are denied pension benefit citing the reason the officials have
declined the promotion of Postmaster Grade I after declaration of result and
before joining the post. For eg.Shri.DhanapaL,
an MACP II official,on becoming successful in the exam for Postmaster Grade I
exam and declined the promotion on when he is about to get his MACP III
upgradation. The official had declined the Postmaster Grade I post for his
personal reason as per the stipulation contained in DG Posts letter
.
no.93-06/2012-SPB II dated 11.3.2013. Meanwhile, he
become due for MACP III and was granted MACP by screening committee w.e.f.
16.6.12. Further, prior to superannuation on 31.12.2014, his pension paper on the basis of last pay
drawn in grade pay of Rs.4,600/- was objected to by the audit on the plea that
official could not be granted MACP III because he declined the promotion
invoking para 25 of MACP orders. This is not correct. This is not the
declination of the promotion granted by virtue of his seniority, but
declination of promotion got by virtue of passing the
examination. Request for treating the cases identical to the above not
under the ambit of Para 25 of MACP orders.
66. Request for relaxing the power of granting advance of
medical expenses upto the permissible limit without imposing ceiling of up to
Rs.10,000 /- at divisional level. As per the direction contained in C.O. letter
no. APB/42-Medical advance/14-15 dated 25.08.2014, the head of divisions are
restricted to grant advance only to Rs.10,000/- in all cases involving grant of
medical advance. All medical bills fulfilling the eligibility criterion as per
the CSMA rules and CGHS rules as the case may be are passed by the head of the
division hitherto. Likewise, advance of medical expenses for the applicable
cases in which the head of the division are eligible to pass the final bill
also have been passed by the head of the division up to permissible limit (i.e.
80% of estimate in the authorities rate) without any restriction. Only the
cases which come under the ambit of appendix VIII of CSMA rules are being
referred to R.O. for final passing and no advance are granted to in such cases.
67. Request for grant of honorarium for the fixation of
pay in respect of those whose increment falls due from 2.1.2006 to 30.6.2006 The
work related to fixation of as per the Revised Pay rules 2006 and drawl of
arrears ,on pro-rata basis was granted vide the authority contained in DG(P)
letter no 42-1/2008 PAP dated 21.12.2009.
The fixation done to those officials for whose increment
fell in the first half of the year 2006 were ordered to be re-fixed by granting
one increment as on 31.12.2005 in the pre-revised pay and arrear be drawn
accordingly vide MOF OM No. 10/02/2011-E III-A dated 19.3.2012.More than half
of the officials pay coming under purview of this stipulation was done and
arrear was drawn from 1.1.2006 to 2012. The head of the divisions are not
granting the honorarium without discerning the actual content and scheme of the
work involved in the subject matter by simply misconceiving the matter as sheer
grant of one time increment. The way in which the fixation was re- fixed as per the MOF OM dated 19.3.2012 and the
subsequent instruction contained in the OM dated 22.5.2013 & 3.1.2013 on
the procedure to adapted sequel to re
fixation all stand to testify the wok done now are replica of the work that was
initially done as per the RP rule 2006.Hence this request to compensate the
officials working in accounts branch that are overworked due to shortage of
staff.
68. Request for sanctioning the 1/4th of full daily
allowance, as special allowance, to those who are compulsorily to take up the boarding and lodging at the
training institutes. As per the GOI (3) 2 below SR 164, the officials staying
in the residential training programs by paying the fixed rates are to be given
special allowance. The plea of passing authorities that the new DA rule w.e.f
1.9.2008 cannot be applied is not tenable. As per new rule from 1.9.2008,
except new rates (comprising of three components viz. food bill, accommodation
and local travel expenditure} none of the other conditions that were in
prevalence as on 1.9.2008 were amended. In fact options to claim on either old
rate or new rates have also been accorded. While the stipulations are so firm
and amenable, the contention that the rules prior to 1.9.2008 are extinct is
not correct.
69. Request to
follow uniform procedures in calculating the interest of HBA by excluding the
high rate of interest. As per the rule on the subject, the sanctions of HBA
should invariably stipulate a higher rate of interest at 2.5% above prescribed
rates with the relaxation that if conditions attached to the sanction are
fulfilled, rebate of interest to the extent of 2.5% will be allowed. In some
Regions, the 2.5% of rebate is allowed if the conditions attached to the
sanctions are fulfilled up to the point of repaying the Principle amount
itself. Thus, the Interest rate is calculated in the normal rate and
installments/recovery of Interest ordered accordingly. On other hand, in some
Regions, the higher rate of Interest is levied up to the last installment of interest
recovery and rebate is allowed only after ensuring the conditions attached to
the sanction are fulfilled until this point of time.
70. Request for bailing out officials who have been
slapped with recovery to the tune of several lakhs for non-adherence of rules
relating to granting of Postage concession to the Registered News papers.
As per the report of the Audit in various places during
the past two years, the pilferage of Department Revenue due to sanction of
Postage concession to the Registered News Papers not registered with the Registrar of News Papers is engaging serious attention
and recovery of the loss to the officials at fault ranging from Dealing
Assistants to the Head of the Divisions, are ordered. The mandatory condition of getting registered
the News Papers with the Registrar came into force from 2008, as per the DG
orders. But the recoveries are ordered in respect of the Registered News Papers
that were in existence prior to 2008 and whose currency of license were intact
without break is required to be reviewed. The question of issuing fresh license
does not arise in these cases whose currency of previous registration is well
in force and renewed in time. Therefore, imposing the stipulations of 2008
cannot be insisted. Request the chair to seek exemptions to the audit
objections where the imposition of 2008 orders were not required.
71. Request for
Installation of Solar power energy in Circle Office and in major Head office buildings . In our
Circle Office building we are having more than one office and the consumption
of Electricity is more. When BSNL office was functioning in the same building
we were paying nearly Rs.6,00,000 /- per month for Electricity. But after BSNL
vacated the premises monthly Electricity charges remain the same. Nowadays both
the Central & State Governments are taking a lot of efforts to promote
solar power as an alternate non conventional source of energy, which is also
environmental friendly Govt Departments like ours can take initiatives to have
solar power plants for electricity and set an example for Private sector . Hence
this forum requests the T.N. Circle administration to sincerely consider this
suggestion from the staff side in the larger interest of the Department as well
as the Nation.
72. Request to put an end to the practice of shifting
Circle Office staff to other wings of the department in the name of temporary attachment, which is not authorized
by any Departmental rules. Circle Office
administration may please ensure that CO/RO staff is not posted outside CO/RO even temporarily for
making room for operative side staff to continue to work
in C.O. on deputation.
73. Immediate repairing works to be carried out in the
Gents Toilet in II floor at C.O. to avoid any untoward incident as the a portion of the
ceiling inside the Gents toilet has already fallen one year back and the remaining portion appears to
be in a dilapidated condition and may
come down at any time is posing a serious threat to the
officials. Both the service unions have taken up the
issue with the Circle Administration but the position remain the same. Immediate necessary steps may please be taken to carry
out repairing works on a war foot. Besides,
the case of water problem in the building, including Anna Road HPO may be solved as a permanent measure by getting
metro water connection to the sumps and by drilling deep bore well. This may be
looked into.
74. Request to stop recovery of amount of loss in SB from Subsidiary offenders
in fraud cases.
Viz. SB/SBCO staff. It
is requested to take necessary action to recover the amount defrauded from the Prime
offender only as far as the offender is alive and sane. Para 2.1 of DG post letter
no. 4-66/TN-16/2009-INV dated 19.03.2015 clearly indicates the action to be taken.
Hence specific orders
may be issued to recover the defrauded amount from the officials / persons/Agents who actually involved and
gained money from the fraud. Also cause issue of necessary orders to stop
recovery from the officials identified as Subsidiary offenders in the existing
cases immediately.
.
75. Provision
of Record room to SBCO Units. SBCO
is responsible to keep in its safe custody important records vide Rule 4 and to
preserve them up to specified period as mentioned in Rule 25 of SB control
Procedure. To preserve the records, Record room with sufficient space and steel
almirahs with lock and key should be provided vide Rules. Only if this
requirement is fulfilled,
all the records may be arranged in a systematic manner and in case of any fraud,
records required for
investigation purpose will be retrieved early and handed over to Administration.
76. Review
of Computer systems available in SBCO units .The SBCO branches were equipped with computers during
1995/96 and most of the SBCO units are
still functioning with the very old computer systems in FoxPro based programme.
It is requested to conduct an overall assessment of the functioning/ condemnation of the Computers/peripherals, so as to
replace with new ones.
78. Request to consider the plight casual workers engaged
prior to 1.9.93 in the vacant GDS posts before resorting open notification with
time frame, as per DG Posts order No. 17-39/4/2012-GDS dt.14.1.2015. Also, this
has reference to OA No.520/2004 and SLP 21825/2006.
79. Nonpayment of severance amount, gratuity and EDGIS amounts to the GDS officials,
those who have retired/promoted/died on or after the year 2013, since
enormous cases are pending for long.
80. Request to supply the essential items such as RPLI Receipt Books, Pass Books, B.O.
journals, pay-in-slips, B.O. daily accounts, BO Accounts smaller denomination stamps, post cards etc.
to all the B.O. for effective functioning.
81. Nonpayment of RPLI commission bills to the GDS for
long. Action is requested to get fund allotments.
82. Non- Grant of arrears to GDS substitutes for the
period 1/1/2006 to 9/10/2009 despite Directorate Orders on the Plea of paucity
of funds in the salary Head in several divisions eg. Salem East Division,
Tirupur Dn, Erode Dn, Salem west dn, Krishnagiri Dn, Tiruvannamalai Division
etc.
83. Extending the benefit of enhanced ceiling of
ex-gratia gratuity and severance amount to the GDS who were discharged
during the period from 01-01-2006 to 31-08-2010 also. These GDS were paid with
pay and
allowances at the revised rate but gratuity and severance amount were paid at
the old ceiling which is arbitrary.
84. Request to issue Identity Cards to the casual
labourers, since they are undertaking duties with the public, moving within
the Railway stations/bus stands at late nights/’ nights in mail exchange, their
identity is much required as a safety measure. They are often meeting troubles
with the Railway/Police authorities
85. Request to restore the contingent water carrier ,
sweeper , scavenger posts , which were
abolished in several divisions. For eg. Cuddalore. These works are now entrusted with the MTS which creates social stigma in the changed
environment of revised recruitment rules, where even Engineering graduates are
recruited for the post of MTS.
86. Request to implement the revision of payment w.e.f.
1.4.2015 to the Casual Labourer engaged
in BPCs for various BD activities, since
the Dte. has already issued orders to make payment for the outsiders
engged in BPCs on piece rate basis for the
work performed by them at not more than 50% of the rate prescribed,
vide No. BDD/Mailing/01/96 dt 13.5.1999
and BD/1-2/2002/Vol. III dt. 11.2.2009.
87. Request to
give suitable instructions to the authorities concerned to permit the officials
for examinations in whose cases there
is contemplation/pending of disc.
Proceedings. This was not done in Tamilnadu Circle, though there is specific provisions in Rule 11 (27)
of CCS (CCA) Rules 1965.
88. Non
maintenance of Generators/ under disrepairs for long period in many Divisions
throughout TN Circle eg. Kanachipuram, Tiruvallur,Tambaram,
Tiruthuraipundi HO etc. A review is requested to get them repaired
and brought in to use again.
89. Request to issue orders for payment of 1% incentive
for RPLI premium collection to the
officials , those who are working on the respective transactions. But this was not done and this is now paid to
the incumbent those who worked at the time
of initial procurement. He is nothing to do with the subsequent
transactions nor canvassing for subsequent premium collection as in the case of
LIC Agents.
90. Request to stop manual preparation and compilation of innumerable monthly, fortnightly, daily
statements and reports which is irrelevant in the present technological trends.
Instead, required tools may be introduced in the systems/ software to avoid
time consumption.
…
91. Request for immediate repairing of High speed
Franking machine (type 550 L Model), located at BPC, Chennai GPO which is under
disrepairs for the past 1 ½ months. There is no AMC for that and there is heavy
delay in exhausting usual procedures. Now slow speed model FM ( type 100 L) is working, which could not
able to cater the need of the BPC
requirements, resulting in accumulation
of huge volume of mails, inviting
complaints and in turn loosing customer
base, despite making repeated reports to
the Chief PM, Chennai GPO.
92. Request to withdraw the irregularly opened Franchisee
outlet in close proximity to Begampur
PO/Dindigul Dn. affecting the business
of the Post office heavily. The basic
norm prescribed by the Directorate is “the out let can be opened at a place
where a post office cannot be opened as per departmental norms” and also the
minimum distance should be 1.5 km with the nearest PO.
93.
Erection of new bore well at Kanchipuram HO, since there is water problem
pending unresolved for years together.
94.Inadequate
supply of report sheets / computer
stationery all over the Circle . A thorough review is requested for the requirements and ensure streamlining of proper supply to the
HOs/SOs.
95.
Reqeust for provision of Home Guard to all HPOs/ cash conveyance work in
the absence of police escort.
96. Request to change the working hours to 10.00 to 06.00 at all HPOs instead of 09.00
to 05.00 to avoid idle wait at the morning and to secure closing despatches in
the evenings.
97. Request for Dequarterisation
of Post offices which are ineligible for
dwelling – cases of WR are pending for long since the
last RJCM meeting.
98. Request to take suitable action on the problems
arises on shifting of PSD into CSD premises such as
a)Keeping all the stock at the CSD itself or deduct the
outgoing stock from the daily report of CSD.
b)Providing separate rest rooms as required.
c)Checking the
strength of the building before loading the PSD forms on the first floor.
d) Order for observing same attendance and weekly off for
both office.
e) replacing the damaged wire mesh provided in the
compound wall of CSD to prevent entry of miscreants.
99. Request to take action to build an Annex building at
Tirupur H.O, which is a pending request for long, since the staff ,
public and the administration are suffering with lack of sufficient
accommodation with SOA. Tirupur is the 5th largest city in TN and Tirupur HO is now housing HO, D.O, DLTC & BPC.
100. Request to
upgrade Gandhinagar ‘A’ Class office/Tirupur Dn into LSG office by
downgrading Iduvampalayam LSG Office into ‘A ‘Class office. Gandhi Nagar S.O.
is now developed as a heavy transaction office. The status of the office
is ‘A’ class office. Both the
offices are under Tirupur division and Tirupur UA. It will not only be
helpful to all stakeholders but scientific requirement also. The
implementation of the above proposal is suggested on matching saving basis and
hence no expenditure in any way is required.
With regards,
J. RAMAMURTHY,
SECRETARY STAFF SIDE,
REGIONAL COUNCIL, JCM
TAMILNADU CIRCLE.
