Thursday, July 30, 2020

Constitution of committee for Closing of AAO LDCE2018 Examination Process and , Further Recruitment and Preparing Gradation List

Constitution of committee for Closing of AAO LDCE2018 Examination Process and , Further Recruitment and Preparing Gradation List

No.303(21)/2018/PA Admn.III(5-e3 2 47, 50/12 
Ministry of Communication 
Department of Posts 
Sansad Marg, New Delhi-01 
Date 23/07/2020 

Approval of Member (F) DCC is hereby conveyed for constitution of a Committee consisting of following Officers:- 

1. Sh. Sanjay Kumar, Jt.CGCA - Chairman 2. Ms. Aparajita Sharrma, DDG (BPF), DoT - Member 3. Sh. D. S. Jaini, DDG (B&A), DoP - Member 4. Director (SEA), DoT - Member 5. ADG(PA-Admn), DoP - Member Secretrary 

Terms of reference:-
  1. Closing of AAO LDCE-2018 examination process. 
  2. Recommendation on how to recruit further in AAO Cadre of IP&TAFS Gr."B". 
  3. Settle all matters related to the provisional AAO Gradation List and finalize the provisional list.
  4. Any other matter assigned by the Competent Authority. 
The above Committee would consider all relevant aspects, create roadmap and decide upon all the above issues and shall submit their report within one month of its first meeting. The Committee shall also brief the Competent Authority periodically. 

(Kunal Srivastava) ADG (PA-Admn.) 

Copy to: 
1. Chairman and members of the Committee for information and necessary action please. 
2. PPS to Member (F) DCC. 
3. PPS to Sr. DDG (PAF). 
4. PPS to DDG(E&AM), DoT/DDG (F&PAA), DoP. 

5. AO(Admn.), DoP 

Revision of Postal Account Manual for CSI Environment

1) PAO, Nagpur - PAM Manual Volume -1.

Chapter -l (Definitions and General system of accounting)
  • Definitions wrt CSl, Finacle, McCamish and PFMS applications may be inserted
  • Definition of accrual accounting and CGA report.
  • Definitions may be also modified according to the latest organizational structure of DoP.
  • General outlines of the system of accounts may be modified wrt.CSI and PFMS scenario
  • It also explain the functions of primary accounting unit and primary accounts in CSL
Chapter -2 (Organization and Control)- Classification of Sections of PAOs
  • Organizational structure of PAOs may be overviewed and reports to be submitted.
  • Workloads and staff strength of each section may be assessed wrt new scenarios of CSI and PFMS.
  • New services of DOP like BNPL, RMFM, WUMTS, CSC, IPPB, ATM etc., may also be taken into account while assessing workload.
  • Section may be created newly for GST dealings, workload of PAOs may be assessed.
  • Section may be created for NPS, SDBS newly, and workload and staff strength may be assessed.
  • Section for HR Payments and HR Audit may be created separately for the regulation of all HR payments and audit.
  • Payment of Honorarium and incentives structures may be revisited.

2) PAO, Hyderabad Chapter-3 (Postal Accounts Section)

  • CGA report and its definition in CSI, Submission of accounts in PFMS and its compilation
  • System generated TEs, manual TEs, classified abstract in PFMS scenario.(Chapter VII of PAM Vol-l)
  • Discontinuation of cash account submission.
  • Treatment of PO balances in CSI.
  • Treatment of stamps and stationeries in CSI
  • Closing period in CSI
  • Closing of Circle Abstract and submission of accounts to Directorate in PFMS
  • Checks and corrections to be carried out in each category of DoP Products and schemes may be deliberated in detail.
  • Wrt submission of schedules and vouchers, rules and procedures may be modified to the new scenario.
  • Maintenance of registers for loans and advances in CSI
  • Objection registers and statements in CSI Maintenance of statements and broadsheets in CSI
Chapter -lV (Book and compilation) 
  • Review of accounts
  • Addition/deletion/reversal of documents of the current month and of the closed period.
  • Ensure the corrections made are accounted in PFMS.
  • Adjustments after the march accounts submission, i.e., Procedure of Supplementary accounts in CSI and PFMS
  • Review of expenditure in CSI
  • Maintenance of statements. Unnecessary statements may be discontinued.
  • Annual Accounts of the Department (Chapter VI of PAM Vol-l)
  • Miscellaneous Checks of Accounts (Chapter XII of PAM Vol-l)
  • Checking of receipts and advertisement receipts (Chapter XIII of PAM Vol- l)
  • Accounting of premium product services (Chapter XIX of PAM Vol- I )
  • Accounting of revenue receipts of traditional products (Chapter XX of PAM Vol l)
  • Principles and Procedures Regarding Expense Coverage Ratio (Chapter XXI of PAM Vol-l)
  • Updation of Appendix l&3 of PAM Vol-l

3) PAO, Bangalore Chapter -5A (Bank Reconciliation and Account Current)

  • Bank reconciliation
  • CTLA entries
  • Inter Departmental/Governmental Adjustments (including Chapter VIII of PAM Vol-l)
  • RBI Adjustments
  • Objection registers and statements
  • Maintenance of broadsheets and registers
  • Updation of Appendix -2 of PAM Vol-l and Section lX of Appendix-3
  • ATM Transactions and reconciliation
  • Intro of POSB ATM
  • Cash Loading in ATMs at Post Offices and its accounting in CSI
  • ATM reconciliation PAN India
  • Accounting of frauds, mischiefs of ATM transactions and its further claim from the Vendor.
  • Pay Roll Process (Cycle and off-cycle payments)
  • ESS Portal
  • HR Payments
  • Service Book maintenance in CSI  
HR Audit
  • Audit matters wrt HR Pavments

4) PAO, Lucknow Chapter IX- Pension

  • Maintenance of Service details in CSL
  • Verification of service book
  • Types of pensions and its disbursements
  • Various types of gratuities and its disbursements
  • Sanctioning authorities
  • Pensionary Charges and its accounting
  • Maintenance of records/registers/statements

5) PAO, Jaipur Chapter X- GPF Section

  • Maintenance of GPF Subscribers profile date including nominations
  • GPF ledger maintenance
  • Checking of Schedules with GL balances in CSI
  • Payment of loans and withdrawals in CSI and its proper updating with concern GPF ledger
  • Maintenance of GPF ledger of employees who are on foreign service
  • GPF Accounts transfer
  • Final payment and closure of GPF Account
  • Supply of annual statement to account holders
  • Maintenance of broadsheets
  • Objection books and statements
  • Registers to be maintained

6) PAO- Kolkatta Chapter XI- Capital Accounts and Procurement

  • Intro of Capital Accounts
  • Descriptions/definitions of procurement module
  • Procurement in CSI
  • Limits of procurements and approving authorities
  • Budget monitoring of Capital expenditure in CSI
  • Asset register
  • Asset movements
  • Depreciation account in CSI
  • Proper accounting and Auditing
  • Discrepancy register
Chapter XV- Internal Check Inspection

  • Inspection Units, programmes
  • Inspection questionnaire/reports in CSI scenario
  • Internal Check in Postal Accounts Offices
POLIF introduction.

  • Checking of MIS reports with GL Balances
  • Submission of statistical reports to Circle offices, DPLI Kolkatta and Directorate.

6) PAO, Chennai Chapter -5 (Remittances)

  • Definitions of remittances in CSI
  • Pairing of cash movements between Post Offices
  • RSAO Pairing
  • POR Pairing
  • Objection registers and statements
  • Maintenance of abstracts and registers
Chapter XVI (Railway Pension and Employees family pension Scheme)

  • Disbursement of Railway pension and its accounting CSI
  • Reconciliation with Schedules
  • Claiming commission for the payment of pension
  • Submission of report to Directorate
Chapter XVII- NPS and SDBS

  • Intro of NPS and SDBS
  • Responsibilities of DDOs and PAOs in opening of NPS/SDBS Accounts
  • Checking of NPS/SDBS subscription collections in CSI
  • Uploading of Schedules
  • Disbursements
  • Maintenance of statements and registers

7) PAO, Trivandrum PAM Manual Volume-II

Chapter I - Government Securities
Chapter II- CC Section (Post Office Certificates)

  • introduction
  • Discontinued Certificates and current certificates
  • Verification of credits and debits on account of P.O. Certificates issued(opened) and

Discharged (Closed) with the GL Balances

  • Monthly Summaries
  • Checking of PO Certificate Discharge Journal
  • Transfer of P.O. Certificates and Issue of Duplicate Certificates
  • Abstracts and Balance Sheets
  • Annual verification of balances
  • Discrepancy register, objection register
  • Statistical returns

8) PAO, Delhi Chapter -lll Money Order Section

  • Introduction
  • End to end process of MO reconciliation in CSI
  • Void Money Orders and forfeited Money orders and its accounting
  • Indian Postal Orders end to end process in CSI and stock register of IPOs
  • Discontinued Postal Orders and international reply coupons (Chapter IV to VII)
  • WUMTS and its accounting
  • IFS Money orders
  • Instant Money Orders(lMT)
  • Statistical returns in CSI

Chapter VIII- SB Section

  • Introduction
  • Discontinued POSB Accounts and Current POSB Accounts
  • Daily monitoring of Finacle MIS reports with GL Balances
  • Checking with SB Statistical returns with GL Balances
  • Maintenance and Submission of Statistics 

Chapter IX- Customs Duty

  • Rules and regulations may be updated wrt CSI applications. F&A SOP- may be referred.
  • GST
  • GST Intro
  • GSTIN registration of DDOs
  • Accounting of GST collections in CSL
  • Payment of GST to GST authorities and availing ITC
  • Auditing of GST heads
  • Maintenance of statements and registers.
  • Objection registers  

- IPPB intro
- Daily monitoring of GL balances
- Daily and monthly submission of reconciled reports to PAO, Delhi
- Reconciliation of PAN India IPPB transactions
- Settlement with IPPB

9) Annexure:

a) e - Commerce Mails- PAO, Bangalore
- lntroduction
- Types of e-Commerce mails
- Accounting of e-commerce mails transactions
- Checking GL balances
b) Bulk Money Orders from other sources like Khajane-ll- PAO, Bangalore
- Intro
- Modus operandi
- Checks and balances of Khajane-ll
- Auditing
- Objection registers and other records to be maintained.
c) CSC- PAO, Delhi
- CSC Intro
- Services offering in CSC
- Accounting of CSC
- Daily monitoring of CSC
- SettlementAccounting
- Registers to be maintained
- Objection books
d) POPSK- PAO, Delhi
- POPSK Intro
- Accounting of POPSK transactions
- Checking MIS reports
- Claims and Settlement with Ministry of External Affairs
e) AADHAR- PAO, Delhi
- Intro of Aadhar Services in DoP
- Types of services and its accounting in CSI
- Claims and settlement with Government of India
- Checking MIS reports with GL Balances
0 Banking Penal Interest - PAO, Nagpur
g) Parcel Mails- PAO, Hyderabad.
h) Updation of Appendix 1&3 of PAM Vol-l-PAO, Hyderabad
i) Updataion of Appendix2 of PAM Vol-l - PAO, Bangalore

Monday, July 27, 2020

Disposal of unused discontinued NSC/KVP

அஞ்சல் முழக்கம் Jan to Mar 2020

👆அன்பு தோழர்களுக்கு வணக்கம்

அஞ்சல் மூன்று மாநிலச் சங்கத்தின் ஏடான  ஏப்ரல் & ஜூலை மாதத்திற்கான அஞ்சல் முழக்கம் அச்சகத்தில் உள்ளது விரைவில் உங்கள் கைகளில் கிடைக்கும் இதழ் வெளிவர தன் முழு ஒத்துழைப்பையும் கொடுத்துவரும் அஞ்சல் மூன்று மாநில சங்கத்தின் தலைமை ஆலோசகர் தலைவர் KVS அவர்களுக்கு மாநிலச் சங்கத்தின் நன்றி நன்றி 

மாநிலச் செயலர்                 
அஞ்சல் மூன்று


GPF Interest rate

Sunday, July 26, 2020


கண்ணீர் அஞ்சலி

முன்னாள் அகில இந்திய தலைவர் தோழர்                      சிவ நாராயணா அவர்கள் புற்றுநோயால் பாதிக்கப்பட்டு கடந்த மூன்று மாதங்களாக சென்னை அப்போலோ மருத்துவமனையில் சிகிச்சை பெற்று வந்தார் 

திங்கட்கிழமை அன்று தலைவர் கேவியஸ் அவர்கள் அவரது இல்லத்தில் சென்று சந்தித்துவிட்டு வந்தார் பின்பு கடந்த புதன்கிழமை அன்று ஆந்திராவிற்கு அழைத்துச் செல்லப்பட்டார் சற்று முன் அவர் இறந்துவிட்டார் என்ற துயரச் செய்தி அறிந்து தமிழக அஞ்சல் மூன்று மாநிலச் சங்கம் மீளா துயரில் ஆழ்ந்துள்ளது நம் கோவை மாநில மாநாட்டிற்கு முன்பு ஒரு மாத காலமாக மாநிலச் சங்க அலுவலகத்தில் தங்கி மாநாட்டு பணியை செய்தார் அஞ்சல் மூன்று மாநிலச் சங்கத்திற்கும் தமிழக அஞ்சல் மூன்று நண்பர்களுக்கும் உடன்பிறவா சகோதரராக இருந்தார் அன்னாரின் ஆத்மா சாந்தி அடையவும்  ஆழ்ந்த வருத்தத்தையும் தமிழ் மாநில அஞ்சல் மூன்று மாநில சங்கம் சார்பாக தெரிவிக்கிறோம் அன்னாரின் ஆத்மா சாந்தி அடையட்டும்
கனத்த இதயத்துடன்

A. வீரமணி 
மாநிலச் செயலர்.                 
அஞ்சல் முன்று

Friday, July 24, 2020

Meeting with PMG CCR on 24.07.2020

அனைவருக்கும் வணக்கம்.

இன்று 24/7/20. PMG  CCR அவர்களை மாநிலச் செயலர் தோழர் A.வீரமணி மாநில உதவித் தலைவர் தோழர் D.ரவி மாநில உதவி நிதி செயலர் சென்னை கிளை செயலர் தோழர்  K.முரளி ஆகியோர் சந்தித்தோம் .சென்னை மண்டலத்தில் ரோஸ்டர் முறை நீக்கியதை பற்றியும் இதனால் ஒவ்வொரு ஊழியரும் பஸ் வசதி மற்றும் ரயில் வசதி இல்லாத காரணத்தினால் அலுவலகம் வருவதற்கு சிரமப்படுவதை பற்றியும் , சில
ஊழியர்கள் தினமும் அலுவலகம் வருவதற்கு Rs. 300 ல் இருந்து 500 வரை  போக்குவரத்திற்கு  செலவிடுவதையும் தெரிவித்தோம். அதனால் போக்குவரத்து ஏற்பாடு செய்து தரவேண்டும் என்றும் மீண்டும் ரோஸ்டர் முறையை அமுல்படுத்த வேண்டும் என்றும் விரிவாக எடுத்துக் கூறினோம்.

 பாண்டிச்சேரி. ஜி பி ஓ அம்பத்தூர். பிரச்சனைகள் பற்றியும் பேசினோம்.
 பிஎம்ஜி அவர்கள் தபால்கள் அதிகமாக தேங்கி இருப்பதாகவும் கூறினார்கள். நாமும் பல அலுவலகங்கள் கடைகள் திறக்கப்படாமல் இருப்பதால் அந்தக் கடிதங்கள் மட்டும் இருக்கலாம் மற்ற கடிதங்கள் அனைத்தும் பட்டுவாடா ஆவதாக கூறினோம்.

குரோனா தொற்றால்  அதிகப்படியான ஊழியர்கள் பாதிக்கப்படுவதும் அதனால் உயிர் இழந்து வருவதையும் நாளுக்கு நாள் குரோனா தொற்று அதிகரித்து வருவதையும் ஊழியர்களுக்கு ஏற்படும் பிரச்சனைகள் அனைத்தையும் எடுத்து விளக்கமாக கூறினோம் PMG CCR அவர்களும் இது சம்மந்தமான ஒரு உத்தரவை அளிப்பதாக உறுதியளித்துள்ளார். AD Staff அவர்களும் குரோனவால் இறந்து போனவர்களின் பென்ஷன் பிராசஸ் மற்றும் PLI வாரிசுதாரர் வேலை இதற்குண்டான நடவடிக்கையில் துரிதமாக  ஈடுபட்டு வருவதாகவும் தாமதம் இருந்தால் தெரிவிக்கும்படியும் கூறினார்.

மாநில செயலர்.               
அஞ்சல் மூன்று

Wednesday, July 22, 2020

Request to take necessary action for permission to Central Government Employees in Staff Car Train to attend duty

Online filling of PARs for all Officers/Officials of Department of Posts

Online filling of PARs for all Officers/Officials of Department of Posts

Click the below to view Standard Operating Procedure Pdf

Incurring expenditure out of Postal Training Centre Mess Fund / RAKNPA, Ghaziabad Mess Fund - DOP Clarification

Government of India 
Ministry of Communications
Department of Posts
(Training Division)
Dak Bhawan, Sansad Marg
New Delhi - 110001
Director, RAKNPA
Director, All PTCs
Assistant Director, RTC, Nashik
Subject : Incurring expenditure out of Postal Training Centre Mess Fund / RAKNPA, Ghaziabad Mess Fund - Clarification
With reference to the subject matter. It is informed that various references are being received in this Division seeking clarification regarding incurring expenditure out of Mess Fund in Training Institutions. Accordingly, the matter was taken up with PAF Wing of Postal Directorate. who has now informed that PA Wing has no procedure in place for incurring expenditure out of a contricutory fund, which is purely contributory in nature and is not fed by any government funds. Besides, PAF wing prepares SAPs for only those heads/services for which budget allocation takes place.

In this regard, it is informed that the guidelines to the Mess Fund formulated by Training Division previously and circulated vide Training Division's letter no. even dated 09-11-2017 were on the basis of the recommendations of the committee constituted for the purpose which clearly laid down that tht Director PTC would be overall responsible for carrying out the expenditure as laid down.

Since, PAF Division has also confirmed that no procedures are in place for contributory funds, and the above cited guidelines in para 2 above were proceed through IFW before being finalised, it is once again reiterated that the "Head of Training Institute will exercise full financial powers related to all expenditure from Mess Fund. The Head of Training Institute may delegate some of the powers, as per requirement, to any of the offices bearers of Mess committee" as per para(h) of Annexure I to Training Division letter no even dated 09.11.2017

This has been seen by Member (Planning & HRD)

Missing entries in GPF accumulation of subscribers

IMO discontinued from 14.07.2020

Tuesday, July 21, 2020

Financial assistance to GDS suffering from COVID-19

Section 194N of the Income-tax Act, 1961: Clarification in relation to notification issued under clause (v)

Section 194N of the Income-tax Act, 1961: Clarification in relation to notification issued under clause (v)

Circular no. 14/2020
F.No. 370142/27/2020-TPL
Government ofIndia
Ministry of Finance
Department of Revenue
Central Board of Direct Taxes
(TPL Division)
Room no. 147B-II, North Block,
New Delhi, dated 20th July, 2020

Subject: Clarification in relation to notification issued under clause (v) of proviso to section 194N of the Income-tax Act, 1961 (the Act) prior to its amendment by Finance Act, 2020 (FA, 2020)- Reg.

Section 194N of the Act as inserted by Finance (No.2) Act 2019 provided for deduction of tax at source on payment made by a banking company, a cooperative society engaged in the business of banking or post office, in cash to a recipient exceeding Rs. I crore in aggregate during a financial year from one or more account maintained by such recipient. Clause (v) of proviso to the said section had empowered the Central Government, in consultation with the Reserve Bank of India (RBI), to exempt by way of notification in Official Gazette, persons or class of persons so that payments made to such persons or class of persons shall not be subjected to TDS under this section. Accordingly, in exercise of the said power, Central Government has issued three notifications which are as under:
(a) Notification 68 of 2019 dated 18.09.2019: Cash Replenishment Agencies (CRAs) and franchise agents of White Label Automated Teller Machine Operators (WLATMOs) for the purpose of replenishing cash in ATMs operated by these entities subject to conditions mentioned in the said notification.
(b) Notification 70 of 2019 dated 20.09.2019: Commission agent or trader operating under Agriculture Produce market Committee (APMC) and registered under any law relating to Agriculture Produce Market of the concerned State have been exempted subject to conditions specified in the said notification.
(c) Notification 80 of 2019 dated 15.10.2019: the authorized dealer and its franchise agent and sub-agent and Full Fledged Money Changer (FFMC) licensed by the Reserve Bank of India and its franchise agent for the purposes of,-
(i) Purchase of foreign currency from foreign tourists or non-residents visiting India or from resident Indians on their return to India, in cash as per the directions or guidelines issued by Reserve bank of India; or
(ii) Disbursement of inward remittances to the recipient beneficiaries in India in cash under Money Transfer Service Scheme (MFSS) of the Reserve Bank of India;
and subject to the conditions specified in the said notification.
2. Section 194N of the Act was amended by the Finance Act, 2020 (the FA, 2020) in order to make the provisions of the said section more stringent for non ITR filers. It is to note  that the clause (v) of the proviso to section 194N prior to its amendment has now become fourth proviso to the said section. Representations have been received seeking clarification regarding the validity of the above mentioned notifications in light of the amendments carried out by FA, 2020.
3. The matter has been examined by the Board and it is hereby clarified that the above mentioned three notifications shall be deemed to be issued under fourth proviso to section 194N as amended by the FA, 2020. It is further reiterated that the exemption allowed under the said notifications shall be subject to the conditions laid down therein.
Ankit Jain
Under Secretary (TPL)-III
Copy to:
1. PS to FM/PS to MoS(F)
2. OSD to Secretary (Finance)
3. The Chairman and all Members, CBDT
4. All Pr. DGsIT/Pr. CCsIT
5. All Joint Secretaries/CsIT, CBDT
6. Directors/Deputy Secretaries/Under Secretaries of CBDT
7. The C&AG of India (30 copies)
8. The JS & Legal Adviser, Ministry of Law & Justice, New Delhi
9. The Institute of Chartered Accountants of India
10. CIT (M&TP), Official Spokesperson of CBDT
11. O/o Pr. DGIT (Systems) for uploading on official website
12. JCIT (Database Cell) for uploading on departmental website

Ankit Jain
Under Secretary (TPL)-III

SB Order 26/2020 - ACG 17 from Authorised Agents dispensed with for Agent Commission


Bi Monthly meeting subjects with PMG, CCR